Admin Assistant

Job Summary:
Responsible for various administrative support projects as assigned. Provide clerical support as needed.

Principal Duties and Responsibilities:
Preparing correspondence, memos and reports
Maintaining Process History files
Maintaining Vacation Records
Organizing and coordinating meetings, teleconferences, and video conferences
Document processing, including copying, faxing, shipping, etc.
Making travel arrangements
Preparing and publishing meeting minutes as required
Preparing spreadsheets, charts and graphs as required
Assisting other departmental administrative staff as needed
100 Total Percent (not to exceed 100%)
Individual percents should be greater than or equal to 5%.

Expected Areas of Competence (i.e. KSAs)
Proficient in Microsoft Office
Assisting other departmental administrative staff as needed
Ability to deal with difficult situations with tact and professionalism
Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization
Ability to perform under pressure and demonstrate problem solving and trouble shooting skills
Ability to work without close supervision and produce quality work
Handle projects independently on a regular basis
Willing to work overtime to complete projects in a timely manner
Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Education/ Experience Requirements:
High school diploma or equivalent is required

Travel Requirements:
Up to 5%

EEO Employer
Lance Soft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Lance Soft makes hiring decisions based solely on qualifications, merit, and business needs at the time.