Executive Assistant

A New Chapter Begins.

We’re building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us.

Career-defining moments ahead.

Play your part in getting us on the grid.

The Executive Assistant will provide confidential and professional executive support to the Chief Financial Officer and Chief People & Culture Officer. To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, HR information while always exercising professionalism and discretion.

• Managing executives’ calendars and setting up meetings as requested
• Organise and prepare for meetings, including gathering documents and attending to logistics of meetings
• Draft, review and send communications on behalf of company executives as requested
• Draft compelling PowerPoint presentations as required
• Take and circulate meeting minutes and follow up on action points agreed
• Nominated responsible person to distribute team clothing, Team Gifts etc. to Finance, People & Culture Team
• Preparation and populating of basic contractual documents such as NDAs and employment related documents based on a pro forma (training will be given as required)
• Answer and respond to phone calls as needed
• Prioritise emails and respond when necessary, and required
• Complete and submit expenses forms for the executives
• Coordinate travel arrangements

What do you need to bring to the team?

• Proven experience as an Executive Assistant, Personal Assistant or similar role, supporting a senior executive(s)
• Proactive, highly organised multitasker who anticipates executives needs and simplifies their day‑to‑day operations
• Outstanding organisational and time‑management skills
• Strong ability to build and maintain positive relationships with internal stakeholders and external partners, while representing the executives and organisation professionally
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Ability to thrive in a fast‑paced, dynamic environment and manage multiple priorities
• High level of attention to detail
• Strong levels of IT skills including MS Office, Word, Excel and Power Point

The Cadillac Formula 1 Team challenges conventions and redefines success through bold ambition, cutting‑edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry‑leading pension, generous time off and, as part of a global brand, huge potential for career development.

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

At The Cadillac Formula 1 Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices.

Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.