Administrative Assistant

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily office operations, coordinating documentation and ensuring day-today office operations. Experience with construction documentation is essential. The ideal candidate is proactive, professional, and able to manage multiple tasks efficiently while maintaining a positive attitude.

• Maintain organized filing systems (digital and physical)
• Assist AP & AR accounts and expense reports
• Maintain vendor and subcontractor records, including insurance certificates and compliance documents
• Direct phone calls and emails in a professional manner
• Order office supplies and manage inventory
• Support team members with administrative tasks as needed

• 1–3 years of administrative or office support experience
• 1+ years of administrative experience in the construction industry
• Experience with Quick Books Online Software
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent time management and organizational skills
• Ability to handle confidential information with discretion
• Detail-oriented and highly organized
• Problem-solving mindset
• Professional and courteous demeanor
• Self-motivated and dependable
• Confidentiality and discretion
• Team collaboration
• Ability to work independently
• Full-time
• On-site
• Standard business hours
• Competitive salary (based on experience)