Assistant Director of Fiscal Services - Fiscal Services

Overview

El Camino College

Assistant Director of Fiscal Services - Fiscal Services

Req: C

Division:
Fiscal Services

Close Date: EXTENDED CLOSING DATE: TUESDAY, FEBRUARY 10, 2026 at 3:00 P.M.

Complete job description and application available online at:

Under the general direction of the Director of Fiscal Services, oversee the District's accounting operations and compliance functions providing functional supervision over assigned personnel. Implement supervisor's vision for the accounting unit and develop, organize, and implement goals and objectives accordingly. Plan, develop, implement, improve, and evaluate internal controls, accounting systems, and financial policies to ensure compliance with federal, state, and district regulations.

Provide oversight and coordination of all elements related to the general ledger, accurate financial reporting, consistent financial reconciliations, timely financial processing and transactions, grants and categorical fund accounting, audits, and cash flow management. Serve as the department head in the Director's absence.

Foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the department and Administrative Services Area; lead by example; actively participate in and support College-wide shared governance components and activities and other collaborative processes; encourage professional excellence among assigned staff; and promote, foster, and facilitate an organizational culture of customer service, teamwork, and innovation.

The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. For a full listing of duties and work expectations, please refer to the job description located at :
Assistant Director, Fiscal

Support supervisor in financial strategy development, planning, and operational improvements. Assist in the development, implementation, and monitoring of internal controls, accounting policies, and financial procedures.

Oversee journal entries, budget transfers, procurement card (P-Card) postings, and non-student accounts receivable. Review bank reconciliations and financial uploads to ensure proper integration of accounting systems.

Assist in the preparation and submission of state and federal financial reports, including categorical reports, grant financials, and CCFS-311 reporting. Ensure compliance with fiscal policies, accounting procedures, and up-to-date financial reporting standards.

Maintain proper documentation and audit trails for financial transactions, reconciliations, and adjustments. Support internal and external audits, including coordination with auditors and preparation of financial documents.

Monitor payroll tax reporting and compliance with federal and state tax regulations.

Assist in implementing new financial software, reporting tools, and process improvements to enhance operational efficiencies.

Represent the Fiscal Services Director at meetings and events as needed. Provide technical assistance and financial guidance to administrators, department heads, and staff on accounting-related matters.

Assist in the development and implementation of office policies and accounting procedures to enhance operational effectiveness in the accounting area. Ensure accuracy, compliance, and efficiency in accounting operations and reporting. Utilize accounting and ERP software to streamline financial operations and reporting.

Analyze complex financial data and prepare detailed reports, reconciliations, and projections.

Coordinate with IT and financial system administrators to maintain accurate uploads and system integrations.

Train, supervise, motivate, and evaluate the performance of assigned accounting personnel; evaluate work products and results, implement appropriate procedures to accommodate need for information and assistance; establish and monitor timelines and prioritize work. Monitor employee performance on a regular basis and provide coaching for performance improvement and/or development as needed. Anticipate, prevent, and resolve conflicts under areas of supervision.

Ensure accounting personnel are efficient, accurate, and in compliance with up-to-date financial regulations. Provide mentorship and professional development opportunities, as needed. Foster a collaborative team that embraces lifelong learning and improvement.

Assign and oversee daily accounting tasks, ensuring timely completion of reconciliations, reporting, and compliance reviews. Strengthen accounting processes and procedures through program review and annual planning. Implement priorities in conjunction with the College's comprehensive planning and budgeting guidelines. Implement an office structure that ensures effective and efficient use of personnel.

Implement plans for efficient and appropriate…