Administrative Assistant

Introduction

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips.

Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters;

think of Gallagher.

Keenan is a leading insurance brokerage and consulting firm serving hospitals, public agencies, and California school districts. Specializing in employee benefits, workers' compensation, loss control, financial services, and property & liability, Keenan is committed to delivering innovative solutions that protect and empower the communities we serve.

As part of Gallagher, a global leader in insurance, risk management, and consulting, you’ll be joining a team that’s passionate about helping individuals and organizations thrive.

The Administrative Assistant will assist with administrative duties for the SEWUP department. Provide clerical support and assistance to the department by managing the project calendars, contract management, invoicing and communicating with internal and external clients.

This is a hybrid position located in Torrance, CA.

• General administrative duties as assigned by OCIP Administrators.
• Assist with the master calendar of all projects.
• Assist with management of OCIP Projects/Contracts.
• Prepare and submit Surplus Lines filings to internal contact for delivery to SLA.
• Delivery of project invoices to clients.
• Process flow of individual workers’ compensation policies and payroll as received.
• Preparing meeting packets/Take meeting notes.
• Maintain agendas and calendars.
• Type memos, letters and other correspondence.
• Assist with sending letters to contractors and subcontractors prior to start of work on the project.
• Assist with compilation of monthly reports.
• Other duties as assigned.

Required:

High school diploma and 2 years related experience required. Working knowledge of Microsoft Windows applications and Microsoft Office.

Preferred:
Data entry experience and strong verbal and written communication skills.

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours.

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

** The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

to review our U.S. Eligibility Requirements

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