Assistant Business and Publicity Manager

Occupation: Education and training

Location: Barwon South West - Surf Coast

Reference: 1518064

KSC1
Demonstrated high-level knowledge of school administration and finance functions.

KSC2
Demonstrated ability to work as part of, support and contribute to the development of a high-performingschool Administration Team.

KSC3
Demonstrated knowledge andability to support and maintain a school's publicity and promotional activities.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.

Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range
3.Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.

Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee
¿ s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Administrative Tasks

• Support the Business Manager and Principal Team with administrative tasks (when required and as directed)
• Provide support to the Administration Team to ensure successful completion of duties
• Process documents on College letterhead (when required)
• Assist with the training of new administration staff
• Proofread the newsletter, Compass posts or emails from Administration Team (when required)
• Review DET Bulletins and forward any information to relevant team members.
• Monitor the College email address and reply to or forward communications as required.
• Assist with the end of year VCAA Exams, working closely with the chief examiner to ensure all Department protocols and requirements are being followed.
• Coordinate annual archiving of administration documents
• Take minutes during weekly briefings and distribute.
• Complete the administration required to process student suspensions
• Organise catering for College events and liaise with caters
• Assistance with the production of an annual Awards Evening
• Assistance with an annual Valedictory Evening

Human Resources Administration

• Is responsible for processing and managing the School Level Payroll when required.
• Communicate with staff on a weekly basis to input absences in eduPay
• Follow up staff absences in eduPay
• Assist with advertising positions on School Jobs Vic and communicating with the Principal and Business Manager once complete
• Organising and scheduling interviews for applicants and communicating to the members of the panel
• Processing job offers on School Job Vic

Marketing Management

• Is responsible for the management of communications and marketing across the College. This includes College website and social media accounts.
• Support with the production of school promotional materials such as the Open Evening Handbook and marketing materials.
• Assistance with the production of an annual Awards Evening…