Placement Coordinator

Placement Coordinator

The closing date is 27 January 2026

As an Education Directorate we are continually looking at how we can support our students in practice to ensure their experience is the best it can be. As part of this support our Clinical Skills Team is looking for a highly motivated, well organised and innovative Band 4 Administrative Assistant to join them as a placement co‑ordinator.

The primary purpose of this role is to facilitate the allocation of placements across the Integrated Care Organisation (ICO) working with a range of education providers from Academic Education Institutes (AEI`s) to local schools.

• Engage with a number of diverse learners.
• Be responsible for liaising directly with partner organisations such as the Universities of Plymouth, Exeter and Open University in relation to specific pre‑registration programmes and placement allocation.
• Be responsible for liaising with the PDT team and workforce to support allocation of placements and placement capacity.
• In collaboration with the wider Placement Development Team (PDT) ensure planned placements for relevant programmes meet the requirements of the professional bodies/AEI`s including facilitating audits.
• Develop links across the ICO and wider community as well as other local employers.
• Ensure that there is a coordinated approach in liaising with managers, matrons and Workforce in planning appropriate placements and that these are organised well in advance.
• Be a point of contact for matrons, ward managers and learners within the Care Groups in relation to placements.
• Respond to detailed enquiries regularly in a face to face, telephone, email or paper‑based environment. This requires excellent interpersonal and negotiation skills and an extensive knowledge of placements and placement capacity.
• Manage and respond to sensitive information regarding staff, learners or students using empathy and tact.

Why Work With Us:
We are a forward‑thinking progressive department, and we value every team member’s opinion, as we all bring experience and knowledge that challenges us to think differently. As such we pride ourselves in enabling staff both within the Directorate and across the organisation to progress to achieve their full potential, making a positive difference to their lives and those they care for.

• Communication and Working Relationships
• Directorate staff including Head of Education, Deputy Head of Education and Education Programmes Lead.
• Liaise directly with the Clinical Programmes Team.
• Liaise with multi‑professional staff working within the Trust and the wider South Devon Health Community.
• Engage with student groups.
• Partnership working with educational providers:
  University of Plymouth, University of Exeter, Open University (AEIs), Colleges and Schools.
• Other health trusts, social care sector and independent sector as required within the Peninsula.
• To liaise with external partners such as the Universities and Colleges.
• To be able to deal with complex queries independently and refer to senior colleagues when queries are outside their sphere of knowledge to ensure information is accurate.
• Attend team meetings and provide detailed updates regarding placement capacity.
• Planning and Organisation
• Able to work autonomously and manage their own workload.
• Develops, implements and sets up own administrative processes.
• Is able to problem solve on a daily basis and react appropriately to changing demands both internally and externally.
• Works on own initiative and prioritise own workload.
• Works as part of a team both internally and externally with HEIs.
• Is flexible and adaptable.
• Maintains and updates all databases to ensure accuracy of information.
• Ensures that placements and numbers are planned in advance to support capacity working with placement leads within the directorate.
• Policy and Service Responsibility
• Implement and update systems for monitoring and analysing safer systems of work through audit.
• Ensure all appropriate data is recorded and easily obtainable for quality assurance purposes (e.g., data required by NHS England for contractually linked projects and for Board and other Trust reports).
• Responsi…