Finance and Operations Coordinator

Quest Audio Visual (Quest AV) is a North-American-based, full-service audio visual and production company. Quest AV innovates to curate flawless event experiences and provide flexible client service solutions, for in-person and virtual audiences, globally. Quest AV supports and produces – with excellence- a wide array of events, from leadership and board meetings to experiential marketing engagements and social activations, concerts and galas, and large-scale corporate conferences and award shows.

With over 40 Full-Time Employees and an ever-growing portfolio of top-tier talent, Quest AV draws from the vast expertise and experience of its team, to Prepare ,
Plan ,
Execute and Evaluate every project WITH EXCELLENCE.

The Quest AV team is comprised of strong and driven individuals who are accountable, personable and creative. Quest AV team members thrive in team-centric environments and are happy to function as part of a close-knit group. Quest AV teams pride themselves on doing the right thing and being master communicators, knowing when and how to rely on one another’s expertise and available resources.

An equal opportunity employer, Quest AV encourages employee growth and believes in supporting and developing skills and talents, to ensure job satisfaction.

The ideal Quest AV team member consistently takes ownership of their efforts, while efficiently leaning on- and communicating with- internal and external parties, wherever required. They are passionate about the event and/or tech and audio visual industry, and they look to only create premium experiences for their clients and event audiences. Seeing opportunity where others see challenges, ideal Quest AV candidates are innovators who welcome change and are ready to pivot when necessary, in a fast-paced environment.

• Compensation: Competitive salary, commensurate with experience.
• Benefits: Comprehensive health and dental benefits after successful completion of a 3-month probationary period.
• Work Type: Full-time, in-person role located at our Toronto headquarters.
• Start Date: ASAP – the position is currently open and ready to be filled.
• On-site training for this position.

• Maintain accurate and timely financial records across all entities.
  Prepare monthly financial statements, reports, and cash-flow analyses.
• Monitor budgets, analyze variances, and recommend corrective actions.
• Ensure compliance with accounting standards and internal policies.

• Assist with annual budgeting and rolling forecasts.
• Analyze financial performance metrics and cost drivers to support leadership decisions.
• Contribute to scenario planning and provide management dashboards.

• Process bi-weekly payroll accurately, ensuring all deductions and remittances are on time.
• Manage benefits, employee reimbursements, and year-end reporting (T4s, ROEs).
• Stay current with employment and tax regulations to ensure compliance.

• Manage AP/AR processes and ensure timely collections and payments.
• Reconcile vendor accounts, credit cards, and online payment systems.
• Build and maintain vendor relationships to support operational reliability.

• Support leadership with purchasing, vendor management, and contract renewals.
• Coordinate shared systems such as insurance, leases, and technology subscriptions.
• Align financial data with project and operational outcomes.

• Identify process improvement opportunities to enhance efficiency and internal controls.
• Support implementation of new financial systems, dashboards, or reporting tools.
• Provide insights that connect financial outcomes with business strategy.

• 3–5 years of full-cycle accounting or bookkeeping experience, including payroll and reconciliations.
• Strong working knowledge of Quick Books and Excel; experience with financial reporting tools.
• Solid understanding of Canadian accounting principles, tax, and employment compliance.
• Strong organizational and analytical skills with high attention to detail.
• Ex…