Project Coordinator

About Quad Real Property Group

Quad Real Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities globally for investments in equity and debt in both the public and private markets. Quad Real invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. Quad Real:
Excellence lives here.

Based in Toronto, ON and reporting to the Director of Construction, Tenant Management/Coordination will be an integral part of the Quad Real development team and forms a crucial role within a project-focused group having the responsibility to support in a successful delivery of large-scale, multi-phased, fast-track, mixed-use projects. Working directly with the ownership team, and along with third‑party consultants, owner’s representative/project manager, and contractors, the candidate will support the Development Team’s key aspects to get our highly valued tenants to design, fit‑out and open their corresponding retail/commercial units on time and within budget.

The Project Coordinator has the responsibility to implement the established Tenant Coordination processes that will guide, drive and lead tenant opening efforts for the newly re‑developed Bayview Village mall as well as communicate with all existing tenants as the mall will be in operation throughout the entire new development. Tenants will include in‑line mercantile shops, high‑end luxury brands, food & beverage/restaurant/hospitality units, entertainment areas, cultural spaces, and high‑end luxury auto dealers in a combination of indoor and/or outdoor settings.

This position will serve as the supervisor in charge of landlord’s delivery of the premises, applying the tenant coordination process, implementing tenant design criteria and guidelines, and will be part of the landlord’s contact and liaison on all matters related to tenant coordination, working internally with Leasing, Mall Operations, Development teams, and externally with Owner’s Representative/Project Manager, Design Consultants, General Contractors and Authorities Having Jurisdiction to assure each deal and tenant opening represents the company’s interest and meets or exceeds the rent commencement date.

This position requires a person with superior communication and interpersonal skills, solutions‑oriented mindset, high attention to detail, basic understanding of leasing strategies, and the ability to appropriately communicate design & construction matters and to understand the unique market position that Bayview Village, Cloverdale Mall and Assembly Park will occupy.

• Act as main support to the Director of Construction/VP of Construction, working closely with Leasing, Mall Operations, Development, MEIT Teams and Contractors.
• Travel to job sites in and around the GTA; visit the project sites regularly to foster good tenant relationships, manage/monitor landlord work and tenant construction.
• Manage production and delivery of complete tenant packages for leasing presentation to prospective tenants. Support the Development Team in continuously managing and updating the tenant package log and work with consultants to set schedules and expectations.
• Prepare and adhere to project schedules and sequences to ensure GC and tenants track toward a baseline schedule. Work with Development, Leasing and Operations Teams to meet agreed upon space delivery dates.
• Responsible for day‑to‑day project management by overseeing, tracking and monitoring existing and new tenants (pre‑LOI discussions, budgeting, store planning, design schematics, construction documentation, permitting and construction, and opening).
• Attend and document meeting minutes and follow up with various entities to ensure action items are…