Event Specialist

Overview

At Alaya Care, we’re more than a fast-growing SaaS company — we’re a caring, driven team transforming home healthcare. Our cloud-based platform empowers care providers to deliver better outcomes for clients and communities. With 550+ employees across Canada, the US, Australia, and Brazil, we’re united by a mission and a culture grounded in transparency, growth, and human connection. Alaya Care is a place to grow your impact, your skills, and your career—with people who want you to succeed.

This is a temporary full-time role (6-8 months, March-October 2026) and is ideal for someone who thrives in fast-paced environments and enjoys bringing events to life.

• Under the direction of the Director, support event planning and execution (virtual and in-person) for national and international trade shows, webinars, conferences, sponsor ships, Alaya Care hosted events, and user conferences. Responsibilities include sourcing venues, managing timelines, contract negotiations, budgeting and internal and external communications.
• Coordinate with vendors and partners to manage and maintain administrative and logistical tasks across multiple concurrent events.
• Track and manage event inventories, including swag, signage, booth assets, and marketing collateral, ensuring materials are up to date and aligned with brand standards
• Provide on-site event support, as needed, including site visits, setup, registration, attendee assistance, and teardown.
• Collaborate cross-functionally with internal teams (Sales, Marketing, Customer Success, Product) to ensure all event deliverables are completed accurately, on time and aligned with event objectives.
• Assist with event enablement, including coordinating pre-event briefings, event-day support, and post-event debriefs and follow-ups.
• Assist with post-event reporting, compiling metrics such as registration, attendance, survey responses, and feedback to evaluate success and identify opportunities for improvement.
• Stay abreast of changes and trends within the post-acute health/home care and b2b SaaS industries and support research into new event opportunities and sponsor ships
• Maintain current knowledge of relevant laws and regulations related to events, permits, and safety guidelines.

• Completion of post-secondary education in a relevant field (Bachelor’s or College Level), or completion of post-secondary education in an unrelated field coupled with relevant industry experience in corporate events management as detailed below:
  • 2+ years of experience in corporate marketing events planning and execution.
  • 1+ years of experience in the B2B tech industry.
• Experience planning, promoting and executing virtual and in-person events.
• Strong project and time management skills, with the ability to manage multiple concurrent deadlines.
• Strong attention to detail and accuracy
• Proven ability to be organized, agile, and solutions-oriented, with a creative approach to problem-solving.
• Self-motivated and able to work both independently and collaboratively, with minimal supervision
• Proficiency in Hub Spot, Zoom, Asana, and Slack is an asset
• Bilingual (French/English) is an asset
• Willingness to travel within North America (up to 15%) may be required; flexible hours can be required due to the nature of the position, including some early mornings, evenings, and weekends.

• Work With Purpose
  - Help build technology that empowers care providers and improves outcomes for patients and families. Your work will matter — to our customers and to the people they serve.
• Grow in a High-Trust Culture
  - We lead with transparency, feedback, and positive intent. You’ll be supported through mentorship, career mobility, and our promote-from-within philosophy.
• Balance That Works for You
  - We value flexibility and well-being — from Wellness Fridays to volunteer time off and flexible vacation — so you can recharge and show up at your best.
• Benefits That Matter
  - Equity in a well-funded, scaling company; comprehensive health benefits, telemedicine, and lifestyle spending accounts; parental leave top-up and family support programs.
• Inclusive by Design
  - We celebrate diverse perspectives…