Associate Director, Contracts Management
Job Title
Associate Director, Contracts Management
(Project Director Business Transformation)
Division
Technology Services
Reports To
Deputy CTO, Enterprise Services & Operations
Max Salary Range
$142,104 (min) - $166,011 (mid) - $189,918 (max)
What you will be doing:
To provide strategic direction, leadership, and operational support for the transformation, integration, and re- organization of the administration of all City-wide technology related competitive and non-competitive procurements and legal agreements with the client division. This includes Purchasing and Materials Management Division (PMMD), Legal Services Division and the vendor, to ensure they adhere to City policies and by-laws. To ensure efficient and cost-effective coordination and delivery of centralized enterprise-wide technology procurement and contract management services by;
understanding and negotiating vendor contracts, developing and managing an inventory of contracts; providing technology related procurement and contract administration expertise to City divisions; and developing effective strategies and framework to mitigate financial and legal risk to the City ensuring objectives are met. To lead the implementation of transformative change across the division and provide direction, leadership, and guidance to implement the proposed organizational structure and to ensure it is aligned with the strategic direction of the organization.
Provide strategic leadership and direction in the development and implementation of corporate strategies for technology-related assets including hardware, software, cloud, and subscription models.
Leverage key metrics to identify problems areas and adopt current emerging business models with an entrepreneurial mindset and creative approach to deliver best practice and transformational change.
To co-develop, with applicable Divisions and PMMD, and implement a governance framework and methodology to improve ownership and accountability of the planning, approach, contracting, of City-wide technology contracts.
Optimize the value and efficiency of technology contract management processes throughout the City and partner with PMMD in co-developing procurement strategies.
Lead in the design, and development of Division's Contract Management Framework, enhancing planning, tracking and reporting tools to accommodate technological advancements, automation and data-driven insights in partnership with PPMD.
Develops and maintains relationships with Purchasing & Materials Management Division (PMMD), Legal Services, vendors, contractors, consultants, municipal partners, Provincial/Federal Government and non-government agencies to support a smooth functioning of the technology procurement process, including negotiating favourable terms and conditions.
Provides expertise in technology procurement and contract administration, working closely with PMMD's Strategic Sourcing & Category Management Team to align objectives and achieve efficiencies.
Support the selection, negotiates with preferred vendors and documents the selection process for those vendors. Maintains vendor evaluations for preferred vendors.
Supervise and facilitate the annual client division IT planning process.
Identify Division's technology priorities and timelines as part of the City's annual IT planning and updating of the corporate the strategic plan.
Oversees and facilitate the transition of feasible concepts into business cases by supporting clients from the project inception, delivery stages, ongoing management, and sustainment.
Leads the development and implementation of proper contract management procedure for software and cloud license agreements.
Partner with PMMD to ensure procurement practices are improved on a continuous basis, contract models, negotiation and vendor management strategies to adapt to evolving technologies, industry standards and regulatory requirements.
Collaborates with stakeholders to identify cloud service requirements and determines the optimal cloud solutions tailored to digital transformation that meet business needs, while considering factors such as security, cost-effectiveness and compliance
Ensure compliance with purchasing regulations, codes, cybersecurity regulations, sustainability considerations, and ethical procurement practices.
Stay informed on market trends and industry best practices, incorporating relevant insights into procurement strategies
Develops, designs and implements functional policies and programs that make major changes in overall business performance based on long-term needs. Contributes to the continuous improvement of divisional performance through analysis and the development and implementation of sound management practices and procedures, provides program management staff with direction and guidance, processes and tools to increase efficiencies and improve effectiveness of the services provided by this section.
Directs, through subordinate management staff, all activities of the team, delegating management…
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