Associate Director of Facilities

Position Type:
Full time non-unionized position

Hours of work: 9 am to 5 pm (with one-hour unpaid lunch), Monday to Friday on site.

Salary Range: TFS has a salary grid for non-unionized employees, which is determined by the nature of the position and the candidate’s level of experience. For this position, the salary range is: $120,000 - $140,000.

Start Date:

March 2026

About the position
Reporting to the CFO, and as a TFS Associate Director of Facilities, you will manage a team responsible for overseeing building operations and maintenance for a medium sized campus. TFS has over 10 buildings, most of a historical nature, located on two campuses.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets. The role also includes managing and creating an annual capital maintenance plan, providing support to the various stakeholders regarding all repairs and investment plans.

Key Responsibilities
Oversees day-to-day FM Services, including facility operations and maintenance

Meets with the CFO and other leadership to discuss facility enhancements, capital expenditures, asset plans, etc.

Anticipates short and long-term client needs and develops options for consideration.

Applies processes, procedures and protocols to diverse client situations.

Develops monthly reports and comprehensive business plans for facilities considering performance objectives to meet requirements.

Monitors/analyzes and reports on facility results relative to deliverables.

Develops/implements maintenance and operations goals/objectives consistent with Project Agreement requirements, good industry practices and applicable municipal, provincial and federal legislative requirements.

Develops appropriate systems/processes to ensure effective/efficient facility operations.

Participates in developing/implementing minor works and capital budgets; monitors expenditures, variance analysis and reporting; takes corrective action as required.

Manages and mentors staff:

supervises staff both in-house and a team of maintenance staff employed by CBRE

provides work direction/assignment of duties to meet operational requirements;

establishes performance plan/individual goals with staff and reviews performance; identifies training/educational requirements as needed.

Investigates work issues and/or staff performance issues and initiates appropriate disciplinary action.

Oversees development/continuous improvement of maintenance programs; applies planning/scheduling techniques and risk-mitigation strategies to ensure effective delivery of preventive, predictive and responsive maintenance; ensures appropriate use of computerized maintenance management system (CMMS).

Procures/manages work of external service providers directly or through subordinate supervisor; negotiates/monitors contractual agreements for specialized maintenance, purchased services, and renovation work as required.

Liaises with stakeholders for renovation and/or maintenance projects, and coordinates activities of staff, consultants, and contractors to ensure requirements are met and facility impacts are minimized.

Oversees development/improvement of policies, procedures, and programs in accordance with applicable codes, regulations and standards; ensures compliance by employees and external service providers; collaborates with and provides technical and logistical support to clients.

Prepares and delivers reports to various committees including the Sustainability and Property Committee of the Board

Who we are looking for
We recruit candidates who embrace our TFS values of integrity, discernment, respect, and engagement. The ideal candidate profile is as follows:

7-10 years progressive facilities maintenance and operations management experience in complex, mission-critical environments; LEED certification an asset.

Post-Secondary education in Facilities Management and/or Engineering

Excellent communication skills in English to be able to work with all types of staff and leadership

Self
-starter and ability to work independently solving complex issues

Management and proven leadership skills

Solutions focus

Additional qualifications such as a…