Manager, CEO’s Office, Governance and Strategic Initiatives

Job Title:

Manager, CEO’s Office, Governance and Strategic Initiatives

Total Hours of work per week:40 hours/week

Compensation Amount / Range:$80, annually

Is Artificial Intelligence used for screening or assessment of candidates☐Yes ☒ No

This respected community health centre is dedicated to advancing health equity across Toronto. It delivers high-quality, integrated primary health care through an interdisciplinary team that includes primary care providers, mental health clinicians, health promoters, and community support professionals.

Location:The office is located in Toronto (East), Ontario, and the Manager, CEO’s Office, Governance and Strategic Initiatives is expected to maintain a strong on-site presence, working primarily in the office four to five days per week. Consistent in-person availability is required to effectively support executive operations, Board and Committee functions, and organization-wide strategic initiatives. Flexibility to work outside of standard business hours is also required on a limited basis (approximately 2–5 evenings per month) to support Board and Committee meetings and other essential responsibilities.

The role also includes some local travel between organizational sites.

The Manager, CEO’s Office, Governance and Strategic Initiatives provides leadership across governance operations and executive coordination, supporting the effective functioning of the CEO’s Office, strengthening Board governance and compliance, and advancing strategic alignment across the organization. This is an individual contributor role, with accountability for independently leading and delivering high-quality work across these areas. The role is well suited to a self-directed professional who takes initiative, leads work autonomously, and produces accurate, thorough, and well-organized outputs in environments where processes may still be evolving.

The successful candidate demonstrates strong time-management and prioritization skills, effectively balancing multiple, concurrent priorities in a fast-paced setting while exercising sound judgment and attention to detail. An excellent communicator and strategic thinker, they convey complex information clearly to diverse audiences and are motivated by purpose-driven work.

• Lead coordination and administration of board and committee meetings
• Oversee agenda development, briefing materials, minutes, and follow-up tracking
• Maintain governance records, policies, charters, and compliance documentation
• Support board recruitment, onboarding, and annual governance processes
• Ensure adherence to best practices in non-profit governance

Manage the workflow, priorities, and communications of the CEO’s office

Prepare executive briefings, backgrounders, and strategic documents

Support CEO engagement with external partners, funders, and stakeholders

Ensure alignment of organizational activities with CEO direction

Track organizational priorities, ensuring follow-up and timely execution

Serve as a liaison between the CEO and internal departments

Support integration of major initiatives, reporting cycles, and organizational planning

Draft executive-level correspondence and communications on behalf of the CEO

Ensure consistent, high-quality documentation standards across governance processes

Maintain confidential files, sensitive records, and risk-related documentation

Provide guidance on governance trends, risks, and compliance issues

Recommend improvements to governance processes and structures

Represent the CEO’s office in internal meetings when delegated

As proficiency in the role increases, the focus of the position is expected to evolve, with a greater emphasis on leading strategic initiatives while continuing to support the other core domains.

• Coordinate discrete, time-bound projects sponsored by the CEO’s office, from initiation through completion
• Develop and maintain project plans, timelines, and deliverables for assigned initiatives
• Support the preparation and coordination of project-specific outputs, such as press releases, contract…