Supervisor Special Events

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• Job Category: Communications & Marketing
• Division & Section: Economic Development & Culture, EDC Arts & Culture Services
• Job Type & Duration: Full-time, Temporary Vacancy(12 months)
• Shift Information: Monday to Friday, 35 Hours per week
• Affiliation: Non-Union
• Number of Positions Open:1
• Posting Period:09-May-2025 to 26-May-2025

Reporting to the Production Manager, the incumbent will be responsible for developing, designing and implementing production strategies for City Cultural Events' existing portfolio.

• Develops detailed plans and recommends policies/procedures regarding program specific requirements to support the mission of Toronto special Events that address and impact specific organizational objectives – Creative City, Clean and Beautiful City and Strong Economy.
• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Manages the development, administration & monitoring of the assigned event budget including processing, tracking and submission of purchases, contracts, revenues and expenditures and ensures expenditures are controlled and maintained within approved budget limitations.
• Designs, plans and executes events & festivals from conception to completion for Toronto, including all on-site corporate and media partnership related elements/activities, in addition to benefit fulfilent and contractual obligations with corporate, media, artistic and governmental partnerships.
• Executes media events including photo ops, press conferences and media announcements that include politicians, sponsors, and artists. Acts as Media spokesperson for event properties with local, national and international media.
• Manages major event properties or as a member of event project team, integrates the Sections’ marketing, sponsorship, programming and production elements into the event from its inception to evaluation.
• Develops and executes local, national and international marketing and media relations campaigns for print, broadcast, outdoor and online advertising and editorial.
• Develops, maintains and retains strategic relationships with senior media representatives, local, provincial and national tourism organizations, international politicians, bureaucrats and consulates as well as with art institutions, schools, venues and communities & attractions to maximize budget dollars.
• Researches new and cutting edge event production practices.
• Negotiates and contracts local, national & international performers in all disciplines directly or through agents, talent managers, and industry associations.
• Supervises & executes Event Management and Incident Response Plans including on-site issues with shows, attractions, performers, sponsors, media, politicians, volunteers and the public, supervises adherence to Ontario Health and Safety Act and liaises with emergency service providers to protect the safety of employees, workers and participants.
• Develops and implements logistics strategies and technical specifications for event execution. Communicates strategies to sponsors, performers, suppliers, media, vendors, volunteers and consultants.
• Coordinates with other City Divisions for all technical requirements including but not limited to staging, lighting, audio, video, power, lifting machinery, infrastructure and various special effects.
• Coordinate with site manager, technical assistants, stage managers, technicians, teams, artists, performers, crews and other external production personnel during the load-in, event and strike phases of each assigned event.
• Collaborates with City divisions to obtain services of internal City divisions including Toronto Police and…