Purchasing & Supply Chain Coordinator

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Actemium Toronto is seeking a highly organized and detail‑oriented Purchasing & Supply Chain Coordinator to lead critical sourcing, receiving, inventory, and shipping activities that support industrial control panel fabrication projects. This role it is a new position for the future recruitment pipeline as part of our Panel Shop team. In this role, you will procure specialized automation hardware, manage supplier relationships, and ensure materials are purchased, received, stored, and delivered with accuracy and efficiency.

You will oversee end‑to‑end goods receiving and inventory control processes, maintain rigorous documentation standards, and collaborate closely with engineering, project management, operations, and finance teams to keep projects on schedule and on budget.

You will also manage outbound shipments, ensuring all materials are prepared, documented, and delivered to customers in alignment with project requirements. This position requires strong negotiation and analytical skills, experience working with industrial or automation equipment, and the ability to thrive in a fast‑paced environment where precision and coordination are essential. If you excel at driving procurement excellence maintaining seamless supply chain operations, and supporting technical project teams, this role offers a dynamic opportunity to make a significant impact.

• Procure automation-related equipment and materials including PLCs, HMIs, instrumentation, field devices, control panels, and electrical components
• Source and evaluate suppliers and vendors within the automation sector
• Negotiate pricing, lead times, and commercial terms to support project schedules and budgets
• Issue and manage purchase orders in accordance with internal procurement policies
• Coordinate closely with engineering, project management, and operations teams to align procurement activities with project requirements
• Track order status, manage delivery timelines, and resolve supplier issues
• Maintain supplier relationships and assess vendor performance
• Support inventory management, forecasting, and demand planning
• Ensure procurement activities comply with industry regulations and quality standards (e.g., GMP, FDA, food safety, environmental standards)

• Oversee the goods receiving process, ensuring timely and accurate receipt of materials.
• Collaborate with warehouse personnel to verify incoming shipments against purchase orders.
• Coordinate with relevant teams to resolve any discrepancies or issues.
• Implement inspection procedures and quality control measures to verify the quality and integrity of incoming materials, rejecting non-conforming items and initiating corrective actions as needed.

• Implement effective inventory control measures to minimize stockouts and excess inventory, optimizing warehouse space and budget allocation.
• Conduct regular stock audits to ensure accuracy and promptly address any discrepancies.
• Prepare regular reports and analysis on procurement KPIs, such as lead times, supplier performance, inventory turnover, and cost savings initiatives, to inform decision-making and drive continuous improvement.
• Create a robust storage and retrieval protocol for project hardware by defining clear guidelines for handling, labeling, and locating hardware components.
• Maintain accurate records of hardware inventory and coordinate with project teams to ensure timely retrieval when needed.
• Facilitate smooth transitions from storage to project execution.
• Collaborate with relevant stakeholders to streamline processes.

• Execute McRae’s shipping process and coordinate timely pickups and deliveries.
• Review and validate shipping requests, addresses, and packing slip details.
• Prepare items for shipment and maintain tracking, documentation, and status updates for Project Teams.
• Troubleshoot lost, delayed, or misdirected shipments and confirm customer receipt.
• Follow up on CARM transmittals and assign associated costs to the…