Legal Coordinator

Legal Coordinator

We are committed to connecting Canadians through unique partnerships, our world‑class network and content Canadians love—and our innovative team is growing. We are looking for dedicated team members to join our Corporate team who have a genuine passion for making positive impacts on customers and the communities where we live and work. We have a variety of business units with exciting and meaningful work waiting for you, including Communications, HR, Legal and Corporate Affairs, Supply Chain, Finance, and Real Estate.

If you are considering your next step, we have exciting opportunities waiting for you. Come build a rewarding career at Rogers and be a driving force behind our success story

The Legal Coordinator provides comprehensive administrative and organizational support to the Assistant Corporate Secretary and Securities & Corporate Law Clerk, Senior Legal Counsel and Senior IP Law Clerk. This role ensures the accurate preparation and distribution of board materials, coordination of meetings and maintenance of statutory records. It also provides essential support in managing and protecting the company’s intellectual property assets.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

What you’ll be doing:

• Board Material Management:
  Prepare and distribute board and committee materials via Diligent Boards.
• Maintain organized board portal documents and provide user training as needed.
• Meeting Coordination:
  Coordinate logistics for board and committee meetings, including boardrooms, catering, and seating plans.
• Director Support and Records Management:
  Maintain up-to-date director and officer records, including contact details and attendance; draft various resolutions and board compensation letters.
• Governance and Compliance:
  Develop and administer board surveys using Diligent to support governance practices.

• Corporate Governance Documentation:
  Draft annual resolutions for Rogers and its subsidiaries; draft certified resolutions; manage minute book maintenance in collaboration with external counsel.
• Regulatory Filings & Compliance:
  Assist with drafting annual return filings and liaise with external counsel; support Schedule 1 Ownership return filings to ensure regulatory compliance.
• Records Management:
  Draft and maintain director and officer lists for Rogers and its subsidiaries, including French translations, and coordinate internal website postings.
• Board & Shareholder Support:
  Provide assistance with proxy circular matters related to Board of Directors; draft routine correspondence to clients and stakeholders.
• Technology & Systems:
  Proficient in Docu Sign for secure electronic execution and Oracle for financial processing.
• Trademarks:
  Conduct trademark, common‑law, and other IP‑related searches as required; prepare, file, and manage trademark applications with the Canadian Intellectual Property Office (CIPO), including tracking prosecution deadlines, maintaining the due‑date system, and the CIPO deposit account for trademark‑related fees; monitor IP mailboxes and ensure timely receipt, logging, and distribution of CIPO correspondence and other IP communications; prepare trademark portfolio reports, including status, usage, and registration summaries across all business units, as needed.
• IP Licensing and Rights Management:
  Review third‑party licensing requests for use of the Rogers’ trademarks, logos, and other protected material; prepare first drafts of material use licenses for review by senior law clerk.
• Domain Name Portfolio Management:
  Assemble, review, and maintain Rogers’ domain name portfolio.

What you have:

• Post‑secondary education in legal or business discipline; 3–5 years relevant experience.
• Familiarity with regulatory filings and corporate record‑keeping.
• Experience in providing administrative support for Board of Directors Meetings.
• Knowledge of trademarks, copyright, and domain name management, with experience in handling filings, searches, and rights clearance.
• Excellent written and verbal…