Legal Administrative Assistant, Regulatory Services, Professional Regulation; Hybrid

At Law Society of Ontario we believe in the importance of a collaborative and supportive work environment that provides high quality and professional service to the public, lawyers and paralegals, and other stakeholders.

We are always on the lookout for exceptional individuals who are ready to make a meaningful impact, innovate and grow with us. Our offering:

• We value each member of our team and invest in your professional learning and development.
• We provide access to the resources needed to support professional growth , mental health and well-being is a priority.
• Our competitive compensation package includes a defined contribution pension plan, health and dental benefits plan and a robust Employee and Family Assistance Plan (EFAP).
• Our progressive employment policies, high levels of employee engagement and the impressive architecture and beautiful grounds of the historic Osgoode Hall, there are many reasons to work at the Law Society.

We hope you will consider joining the Law Society!

This job posting relates to an existing vacancy.

Plans, organizes, and coordinates administrative practices and procedures to support ongoing case management while managing multiple, competing deadlines across Regulatory Services, Regulatory Compliance, and the Compensation Fund. Performs a broad range of administrative and operational tasks, including triaging communications, responding to practice disposition inquiries, managing inventory and records, maintaining files, conducting legal searches, handling mail and courier activities, and preparing meeting minutes.

• Requires completion of a 2 year college program (in a specialized / technical / trade discipline) in Legal Administration or a related discipline.
• Requires a minimum of 3 years’ experience providing legal administrative support, preferably in a legal or professional regulatory environment.
• Experience with litigation is an advantage.

Professional knowledge:

• Legal office practice, legal terminology, and procedures related to legal correspondence and documents.
• Verbal and written communication in French is an asset.
• A valid class “G” driver’s license would be an asset.

Technical skills:

• Case management systems.
• Database applications.
• Adobe, PowerPoint, Share File and SharePoint.
• Requires a typing speed of 60 error-free words per minute and experience with dicta-typing.
• Analytical and problem-solving skills.
• Project coordination, prioritization, and time management skills.
• Interpersonal, oral, and written communication, and presentation skills.
• Organizational and multitasking skills with attention to detail.
• Mathematical acumen.
• Ability to exercise a high degree of discretion and judgment to often deal with confidential and sensitive matters as well as high-profile political and media issues.
• Ability to follow established procedures and instructions while remaining flexible and adaptable to changing priorities.
• Excellent attention to detail, multitasking and proofreading skills.
• Ability to work independently and as a team member in a fast-paced environment while balancing competing priorities.
• Travels periodically throughout the GTA and Ontario, on short notice, and occasionally overnight, to assist in recovering practices or other Trustee Services activities.
• Working on the licensees’ premises will require the incumbent to lift and carry a weight of 30 pounds, as well as stand for extended periods.

for Licensed Paralegals: by submitting your application for employment, you agree to a clearance check of your regulatory history with the Law Society, and to the use of this information in assessing suitability for employment at the Law Society.

• Provides comprehensive administrative support to the Regulatory Services team, including opening and closing files, drafting and proofreading documents, organizing and reviewing client materials, scanning and managing records, distributing mail, formatting correspondence and legal documents, issuing and arranging service of originating processes in accordance with the Rules of Civil Procedure, and preparing materials for digital storage.
• Assists with the…