Officer, Paralegal and Law Office Management

Officer, Paralegal and Law Office Management

Join Canada Post / Postes Canada as an Officer, Paralegal and Law Office Management. This position is in Toronto and requires English proficiency. The role is full‑time, permanent, and follows the CPMGB
01 employee class and level.

• Job Requisition : 196903
• Business Function: Legal
• Primary City: Toronto
• Other Locations: (none listed)
• Province: Ontario – Greater Toronto Area
• Employment Type: Full‑Time
• Employment Status: Permanent
• Language Requirement: English Essential
• Employee Class & Level: CPMGB
  01
• Number of Vacancies: 1
• Recruiter: Eleanor Ayafar
• Reports To: Chris Meaney

Responsible for assisting Counsel with all legal matters, monitoring files during Counsel’s absence, preparing and drafting legal documents, summarizing files and decisions, liaising with various departments and external law firms, conducting research, producing reports, and undertaking special projects. Additionally, administer the office of the Assistant General Counsel.

• Administer and coordinate all assigned legal matters, participate in meetings, ensure follow‑ups, provide documentation to client groups, respond to requests promptly, verify information for court or arbitration, draft documents, and take on special projects.
• Maintain familiarity with legal matters requiring negotiation, analysis and approvals; assist Counsel, answer inquiries discreetly, and alert Counsel to urgent requests or potential exposure.
• Gather, analyze and synthesize legal and factual information to advise Counsel on litigation and corporate matters; participate in decision‑making on legal procedures.
• Gather, organize and assess documentary evidence for relevancy and completeness, and interpret jurisprudence to develop solutions.
• Communicate with legal services staff to ensure readiness for arbitration, trial, discovery; contact external Counsel as needed.
• Develop and implement internal schedules; record and track documentation from external counsel; manage data entry into the electronic information system.
• Record and track time expenditures with an electronic system; monitor requisitions, utilisation and costs of external counsel; assist in cost control.
• Provide administrative services to the Office of the Assistant General Counsel for the head office law practice and legal practice in Central and West.

• Education: Completed post‑secondary education in a related field or a combination of professional experience and training.
• Experience: 1 to 3 years of relevant functional experience; 1+ year in a unionised environment is an asset.
• Other Candidate Requirements: Proficient computer skills, competent with Microsoft Office; enrollment in specific designation or certification programmes may be required for certain positions; strong communication, analytical and customer service skills.

• Safety Sensitive Position: This position may be considered safety sensitive and has additional requirements under Canada Post's Substance Use Policy.
• Employment Equity: Canada Post represents Canada’s diversity and encourages applications from women, Indigenous People, persons with disabilities and visible minorities. Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation.
• Conflict of Interest: The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to family or close personal relations. If you feel you have a conflict, contact the designated Human Resources representative.
• Accommodation: Canada Post is committed to an inclusive, barrier‑free environment. If contacted for an interview, advise any restrictions that need accommodation. All accommodation information is confidential.
• Important Message: Your application must clearly demonstrate how you meet the requirements. Only selected candidates will be contacted.

• Make the call: Empowered to make decisions, respectfully challenge the status quo, and support others.
• Know the destination: Understand Canada Post’s strategy and goals and how we contribute.
• Deliver for others: Pride in personal best, demonstrate care, support, encourage growth.
• Ignite our pride: Celebrate who we are, the communities we serve, and issues that matter.
• Trust, Respect, Deliver: Core dimensions of our values.

Applicants who are currently Management/Exempt term employees: preferred to perform duties for three months before considering permanent positions. Applicants who are currently Manager/Officer/Exempt: preferred to remain in substantive position for two years before other permanent opportunities. Applicants from other employee groups should contact HR for occupancy requirements.

If contacted, notify your Team Leader. If you do not meet occupancy guidelines, provide confirmation from General Manager, Director, HR that you can be considered for this opportunity.