Commercial and Residential Real Estate Legal Assistant

Commercial and Residential Real Estate Legal Assistant

This is a role for a seasoned Commercial and Residential Real Estate Legal Assistant who knows the practice inside and out and is ready to be truly appreciated for it. With over seven years of hands‑on experience, you will step into a well-supported, high‑calibre firm where professionalism, respect, and collaboration are more than just words. The work is interesting and steady, the systems are solid, and the lawyers value initiative, experience, and sound judgment.

In return for your expertise, you can expect a genuinely positive culture, a competitive salary, and the kind of stability that allows you to do your best work. Apply now!

• 7+ years of hands‑on experience in both Residential and Commercial Real Estate working on behalf of individuals, corporations (purchase, sale, and financing) and financial institutions (banks, trust companies);
• Expertise in both MSWord, Teraview, Unity (formerly Conveyancer) FCT/LLC and Outlook;
• Demonstrates the skills and knowledge necessary to handle the demands of large, sophisticated real estate transactions and be well‑versed in working through a file from opening documents, through the transaction, to preparing the report to clients;
• Proficiency in meeting deadlines and multi‑tasking;
• Capacity to prioritize and work independently
• Exceptional communication skills (both written and verbal) and comfortable in providing superior service to clients.
• Strong understanding of how to review and interpret parcel registers and title instruments, including identifying issues and requesting corrections where required.

• File management from beginning to end (open, manage and organize residential real estate files, ensure we have all requirement documents and requisition deadlines/responses are met
• Client communication (direct communication with clients to gather information and update them on status of transaction, answer preliminary questions)
• Document preparation (prepare draft documents for purchase, sale, mortgage, refinances)
• Ability to put together lender documents from mortgage instructions, response to requisitions, and calculation of adjustments for statement of adjustments
• Title searches (conduct title searches for preliminary concerns) and adjacent land searches as necessary, as well as off‑title searches as applicable
• Schedule Zoom signing appointments with clients
• Preparation of closing reports to client and lenders
• Mostly refinances or new mortgages on commercial properties
• File management (open, manage and ensure all required documents are obtained)
• Review of conditions precedent and ensure all have been met
• Draft security documents per lender instructions

To apply, please forward your resume to:
Zaheeda Merali Manager – Executive Search at

Tagged as:
Commercial, Legal Assistant, Residential