Client Intake​/Legal Assistant

FAST-TRACK YOUR LEGAL OPERATIONS CAREER WITH ME LAW PROFESSIONAL CORPORATION!

Are you an energetic, organized, and client-focused professional looking to build a long-term career in a fast-paced litigation firm? Do you thrive in environments where initiative, precision, and client service are recognized and rewarded?

ME Law Professional Corporation invites you to take the next step in your career as a New Client Intake & Legal Assistant
. Located in the heart of Downtown Toronto (Yorkville), ME Law is a dynamic, fast-growing litigation boutique specializing in estate, real estate, and corporate/commercial litigation
.

At ME Law, we handle a diverse caseload spanning from straightforward matters to complex, high-stakes litigation. Our team is committed to excellence, professionalism, and delivering results — values reflected in every aspect of how we operate.

We are an equal-opportunity employer
, actively seeking high-performing individuals who thrive in a structured, collaborative, and growth-oriented environment.

• Contemporary and professional office setting (Yorkville)
• Clear career growth trajectory and merit-based advancement
• Respectful, inclusive, and performance-driven workplace culture
• Thorough onboarding, training manuals, and structured procedures
• Supportive team culture emphasizing collaboration and efficiency
• Long-term potential to transition into Legal Operations or Senior Intake roles

Role: New Client Intake & Legal Assistant
Term: Full-Time
Seniority Level: Entry to Intermediate
Reports to: Operations Manager & Marketing Manager
Work Arrangement: Fully Onsite (Downtown Toronto)

Be Part of a Firm That’s Growing Fast — and Taking You With It. We’re a team that values competence, accountability, and client service excellence.

Gain real exposure to the front lines of client management, intake processes, and legal file coordination.

Receive structured training, mentorship, and access to firm manuals and operational systems.

Your compensation and title evolve with your results — high performers are rewarded quickly.

Work in a results-oriented environment that emphasizes precision, communication, and proactive ownership.

Driven. Organized. Client-Focused. You are a natural communicator who understands the importance of responsiveness, professionalism, and accuracy.

• Has strong interpersonal and customer service skills
• Is confident speaking with clients, scheduling consultations, and managing intake forms
• Understands the basics of legal processes or has worked in a law office environment before
• Can handle competing deadlines with professionalism and attention to detail
• Learns fast and enjoys mastering efficient systems and processes
• Is eager to grow into a senior administrative or operations role

Approximately 70% Client Intake / 30% Legal Assistant responsibilities.

Intake Responsibilities (70%)

• Acting as the first point of contact for new client inquiries.
• Conducting intake calls and conflict checks.
• Scheduling consultations with lawyers.
• Preparing intake forms, engagement materials, and checklists.
• Following up with clients post-meeting for documentation and onboarding.
• Managing CRM data entry and maintaining client pipeline updates.

Legal Assistant Responsibilities (30%)

• Assisting with preparation of correspondence, court forms, and filing.
• Organizing case documents and maintaining digital file systems.
• Coordinating with lawyers for deadlines, client updates, and document execution.
• Supporting operational workflows and maintaining compliance with firm policies.

• Diploma or degree in Law Clerk, Paralegal, or Legal Administration (preferred)
• 1–3 years of experience in a law firm or professional office setting
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking ability
• Proficiency with MS Office, Adobe, and CRM or practice management software (Cosmolex, Clio, or similar)
• Professional phone manner and ability to handle clients with discretion and empathy