Programs Specialist

The Centre for Aging + Brain Health Innovation

Posting Number: 9476a

Position Type: Permanent Full-Time

Shift Type: Days

Bi-Weekly

Hours:

70hrs, 7hrs/shift

Union: Non-Union

Date Posted: March 3, 2026

Internal Posting Closing Date: March 10, 2026

The Centre for Aging + Brain Health Innovation (CABHI), powered by Baycrest, is at the forefront of driving innovation in aging and brain health. Guided by our vision of a world where every older person lives with purpose, fulfilment, and dignity, we work to drive the development and adoption of transformative aging and brain health innovations.

We accelerate innovation adoption by connecting innovators with those who will benefit most from their solutions: older persons, caregivers, clinicians, and system partners. To date, we have supported over 500 solutions that help older persons, including those impacted by dementia, live healthier, more meaningful lives. At CABHI, we are building a future where aging is shaped by lived experience, powered by innovation, and driven by system-wide collaboration.

The Programs Specialist plays a key role in ensuring that funded innovators receive the supports they need to advance their solutions, including access to CABHI’s acceleration services such as the Coaches Community, end-user engagement opportunities, research and evaluation support, and other capacity-building resources.

Working across multiple programs, the Specialist, Programs provides coordination, communication, and operational support to help drive high-quality program execution and a seamless experience for innovators.

• Program Coordination
• Support day-to-day delivery of CABHI’s core programs across research and industry streams.
• Schedule program activities, workshops, learning series sessions, and coaching engagements.
• Assist with the preparation of program materials, agendas, briefs, and presentation decks.
• Coordinate with internal teams (Acceleration Services, Research, Evaluation, Operations) to ensure smooth program execution.
• Monitors program timelines and participant engagement to anticipate upcoming service requirements, proactively coordinating internal teams to ensure readiness and continuity.
• Applicant Intake & Screening
• Support intake processes for Ignite, Fuel, Amplify, D+A, and other funding opportunities.
• Conduct initial screening for eligibility, completeness, and alignment with program requirements.
• Help coordinate review panels, selection meetings, and follow-up communications
• Identifies trends or recurring issues in applications and recommends pre‑emptive communication or process adjustments to improve applicant experience and program alignment.
• Innovator Support
• Serve as a first point of contact for applicants and funded innovators as needed.
• Proactively identifies potential barriers to applicant or innovator progress and initiates outreach, resources, or adjustments to support seamless advancement through program stages
• Provide timely responses, guidance, and navigation support to help innovators access CABHI services.
• Anticipates information needs and coordinates timely guidance, templates, and supports.
• Coordinate introductions to mentors, coaches, researchers, evaluators, and end-user groups.
• Data, Reporting & Documentation
• Maintain accurate records in CABHI’s internal systems, including Airtable, Excel/Sheets, CRMs, and tracking tools.
• Support data collection and reporting for program KPIs, funder requirements, and internal dashboards.
• Prepare meeting notes, summaries, briefs, and progress updates for senior leadership.
• Research & Landscape Scanning
• Conduct background research on applicants, markets, competitive landscapes, and relevant Age Tech developments.
• Assist with synthesizing insights for decision-making and program planning.
• Operations & Logistics
• Support planning and delivery of events, showcases, webinars, and Demo Days.
• Coordinate contracting activities, follow-ups, and administrative documentation.
• Provide general operational support across the Programs Team.

• Degree in health science, business, public policy, psychology, engineering or related discipline;
  Master’s…