Project Coordinator, Technology and Operations

Who we are

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities.

At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

We are hiring a Project Coordinator to join our Technology and Operations team. As our new Project Coordinator, Technology and Operations, you will be at the centre of high-impact initiatives that shape how our technology and operations teams deliver results. You will bring structure, clarity, and follow-through to large, multi-disciplinary projects supporting intake, planning, tracking, and execution. From coordinating project requests to maintaining documentation, organizing meetings, and managing project tasks in Smartsheet, you will help ensure priorities are aligned and initiatives move forward with momentum.

This is an existing vacancy for a full-time hybrid role, working 3 days a week in our downtown Toronto office.

• Visibility. You want to play a central role in high-profile technology initiatives sponsored by executive and senior leaders. Your work will be visible at the highest levels of the organization, giving you exposure to strategic decision-making and the opportunity to influence how technology and operations evolve.
• Impact. You want to work on projects that matter. From enterprise-wide system implementations to critical technology enhancements, the initiatives you support will directly shape how teams operate and deliver results. You will collaborate cross-functionally, build strong relationships, and gain insight into multiple areas of the business while driving meaningful outcomes.
• Career development. We are disrupting traditional post-secondary learning. Yorkville University and Toronto Film School are forward-thinking institutions, and this role offers meaningful growth within a dynamic academic environment. You will be supported in your development and mentored by your manager as you expand your project delivery expertise. After one year, you will be eligible to pursue Yorkville University degree programs at no cost;
  
  an opportunity to deepen your academic foundation, including in areas relevant to project management, if that aligns with your goals.

• Support end-to-end project delivery. You will coordinate projects across their full lifecycle using Technology and Operations best practices, tools, and templates. You will create, monitor, and maintain detailed project plans, and manage Smartsheet for assigned projects and change requests. You will track day-to-day progress across concurrent projects of varying size and stage, including action items, risks, deliverables, timelines, and follow-up. You will organize project requirements, coordinate discovery sessions, and support the project intake process by evaluating requests, assessing scope, and facilitating stakeholder alignment to ensure initiatives are documented,…