Procurement Administration Manager

Colas is a Canadian leader in transportation infrastructure – materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.

Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.

Join the largest transportation infrastructure group in the world and help connect Canada.

Lead the centralized procurement admin team responsible for, but not limited to, item creation, supplier onboarding, and e‑procurement system administration. This role ensures data accuracy, process efficiency, and system integrity across all Colas Canada entities.

• Manage day‑to‑day activities of the procurement admin team.
• Supervise item creation, supplier onboarding, Coupa platform administration activities.
• Facilitate training and support to internal users and suppliers.

• Drive process standardization across all procurement admin activities.
• Foster a culture of service excellence, collaboration and continuous improvement.

• Develop and enforce standard operating procedures (SOPs) for item and supplier creation.
• Monitor data quality and drive continuous improvement initiatives.

• Act as the primary point of contact for subsidiaries/ functional teams re: procurement admin issues.
• Facilitate training and support for internal users and suppliers.
• Resolve escalations promptly and effectively.
• Ensure high customer satisfaction levels.

• Oversee the use of Coupa for operational efficiency.
• Identify opportunities for increased automation and digitalization.
• Ensure data integrity and system compliance.

• Ensure compliance with internal controls, audit requirements, and regulatory standards.
• Implement controls to mitigate operational risks.
• Support item creation, supplier onboarding and compliance checks.
• Maintain compliance with procurement policies and internal controls.

• Monitor and achieve agreed SLAs and KPIs for procurement admin (e.g., cycle time, accuracy, responsiveness).
• Provide regular performance dashboards to stakeholders.
• Provide insights for process optimization.
• Deliver accurate and timely reports on procurement admin metrics (e.g., adoption rates).
• Identify bottlenecks and implement process enhancements.
• Benchmark operational best practices.
• Drive initiatives to reduce cycle times and improve accuracy.
• Communicate service performance objectives and improvement plans to leadership.

• Bachelor’s degree in Supply Chain, Business Administration, or related field.
• 3–5 years of experience in e‑procurement system administration (Coupa preferred).
• 5+ years of procurement management experience within a shared service environment.
• Experience overseeing procurement administration processes.
• Bilingualism (English/French) considered an asset.

• Leadership and team management.
• Excellent communication skills.
• Customer‑centric approach.
• Process optimization and documentation.
• Data accuracy and governance.
• System configuration and troubleshooting.
• Communication and stakeholder management.

Salary range: $110,000 – 120,000 CAD per year.

This is a new position.

At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.