Associate Director, Contracts Management

Job Title Associate Director, Contracts Management
(Project Director Business Transformation)
Division Technology Services Reports To Deputy CTO, Enterprise Services & Operations Max Salary Range $142,104 (min) - $166,011 (mid) - $189,918 (max)
The City of Toronto is North America's fourth largest city and Canada's fourth largest government. Its population is highly diverse and multicultural. The City also has several agencies and corporations, including the Toronto Police Service, Toronto Public Library, and the Toronto Transit Commission, which comprise the broader municipal organization.
Consistently ranked one of the world's most livable cities, Toronto is home to more than 2.9 million people whose diversity and experiences make this great city Canada's leading economic engine and one of the world's most diverse and livable cities.
Toronto is a global technology, finance, film, music, culture, and innovation leader. It
consistently ranks at the top of international rankings due to investments its government, residents, and businesses championed. In its pursuit of modernizing City services through strategic investment, digital transformation, and a culture of innovation, the Technology Services Division collaborates with all City Divisions, agencies, boards, and corporations to deliver client-centric business solutions and secure, reliable IT infrastructure.
Embarking on a transformative journey, the Technology Services Division is reshaping its culture and service delivery approach, focusing on four key priorities:
1. Build Resilient Foundations:
Establish a robust, reliable, and secure technology infrastructure.
2. Deliver User-Centric Solutions:
Provide enterprise-grade modern solutions focusing on user experience.
3. Harness Data Power:
Utilize data to drive operational processes and informed decision-making Citywide.
4. Empower Stakeholders:
Engage and empower stakeholders to foster a culture of agility and innovation.

Job Description:
To provide strategic direction, leadership, and operational support for the transformation, integration, and re- organization of the administration of all City-wide technology related competitive and non-competitive procurements and legal agreements with the client division. This includes Purchasing and Materials Management Division (PMMD), Legal Services Division and the vendor, to ensure they adhere to City policies and by-laws. To ensure efficient and cost-effective coordination and delivery of centralized enterprise-wide technology procurement and contract management services by;

understanding and negotiating vendor contracts, developing and managing an inventory of contracts; providing technology related procurement and contract administration expertise to City divisions; and developing effective strategies and framework to mitigate financial and legal risk to the City ensuring objectives are met. To lead the implementation of transformative change across the division and provide direction, leadership, and guidance to implement the proposed organizational structure and to ensure it is aligned with the strategic direction of the organization.

Major Responsibilities:

Provide strategic leadership and direction in the development and implementation of corporate strategies for technology-related assets including hardware, software, cloud, and subscription models.

Leverage key metrics to identify problems areas and adopt current emerging business models with an entrepreneurial mindset and creative approach to deliver best practice and transformational change.

To co-develop, with applicable Divisions and PMMD, and implement a governance framework and methodology to improve ownership and accountability of the planning, approach, contracting, of City-wide technology contracts.

Optimize the value and efficiency of technology contract management processes throughout the City and partner with PMMD in co-developing procurement strategies.

Lead in the design, and development of Division's Contract Management Framework, enhancing planning, tracking and reporting tools to accommodate technological advancements, automation and data-driven insights in partnership with PPMD.

Develops and maintains relationships with Purchasing & Materials Management Division (PMMD), Legal Services, vendors, contractors, consultants, municipal partners, Provincial/Federal Government and non-government agencies to support a smooth functioning of the technology procurement process, including negotiating favourable terms and conditions.

Provides expertise in technology procurement and contract administration, working closely with PMMD's Strategic Sourcing & Category Management Team to align objectives and achieve efficiencies.

Support the selection, negotiates with preferred vendors and documents the selection process for those vendors. Maintains vendor evaluations for preferred vendors.

Supervise and facilitate the annual client division IT planning process.

Identify Division's technology priorities and timelines as part…