Publications Specialist Job Toronto area,Ontario Canada,IT/Tech

Publications Specialist

Job Description

Our client located in Toronto, Ontario, is seeking a Publications Specialist to provide timely and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per company standards. Also, support the administration of technical documents, drawings and software archives: electronic, on-site, and off-site.

Pay rate : $ per hour

Contract role
: 1 year contract with possibility of extension

Starting
:
Jan 6

Location
:
Toronto, Ontario

Work Model
:
Hybrid

Hours: Monday to Friday - hours per week (day shift)

RESPONSIBILITIES
:

Format, edit, and publish technical documents as per company format standards, ensuring on-time delivery in accordance with project deadlines

Ensure proper document revision control following Engineering Change Control processes

Provide assistance to staff as required on:

Desktop publishing tools

Document creation and update processes

Company archive access

Acquire and maintain updated knowledge of Hitachi tools & applications, such as Livelink, Clear Quest, Shared Palma, SharePoint, Nitro, DOORs/Polarion, Citrix account, Web Cloud, etc.

Convert legacy document data in various formats Word Perfect, DOORS) into current company standard formats Word, Visio, PDF, etc.)

Verify, validate and maintain all soft copies of current drawings

Support IT for traceability of Library archives and workflows

Update and maintain databases for all released drawings, including off-site Archives

Control released software issued on physical/magnetic media diskettes, tape, hard drive, CDs, etc.) and programmable devices EPROM, PAL, FPGA etc.)

Log and file HW ECNs, verifying attachments are present

Providing copies (hard or soft copy) of archived items as required.

Requirements

Skills and Abilities:

Undergraduate degree or post-secondary diploma in a relevant field

2 years’ experience with documentation control

Excellent written and verbal English

Advanced computer literacy – Microsoft (Excel, Word, SharePoint, Visio etc.), Nitro

On-time completion & delivery of tasks with short and firm deadlines

Manage priorities with competing deadlines, across multiple projects

Maintain high quality of work under pressure

Ability to work with minimal supervision and co-ordinate with all team members

Meticulous attention to detail, ensuring accuracy, quality, and compliance to internal guidelines/directives

Strong administrative skills including organization, problem-solving, time management, and effective communication.

Preferred Skills

Experience editing and formatting documents/drawings; technical content preferred

Familiarity with Hitachi GTS Engineering tools, Clear Quest, Shared Palma, DOORS

Advanced level skills in document and file management/control tools, Live Link, SharePoint, JFrog Artifactory

Bilingual proficiency in French and English is a definite asset

Proficiency in Spanish, Cantonese, Mandarin, and Arabic, in addition to English, may be desirable.

Candidates with an innovative & growth-oriented mindset, open to continuous learning, especially in the area of new AI technologies and skills, will be given priority for this role.

Health, Safety, Environment, Wellbeing

Adhere to all company health and safety policies, procedures, and legal regulations.

Identify and report potential hazards, unsafe behaviours, or incidents promptly.

Follow environmental policies and procedures to minimize waste, energy use, and environmental impact.

Support sustainability initiatives, including recycling, resource conservation, and responsible sourcing.

Foster a respectful and inclusive workplace that supports mental and physical wellbeing.

If you have the skills and experience that we are looking for to be successful in this role, please apply online, or email your resume to Irena Shema

We are an equal opportunity Employer.


Increase/decrease your Search Radius (miles)



Job Posting Language