HR Ops coordinator

Company description

Publicis Groupe Canada is the Canadian subsidiary of Publicis Groupe, the second largest communications group in the world and a global leader concentrated within four main activities:
Communication, Media, Data and Technology. Publicis Groupe Canada represents the vision of a set of collaborative and integrated agencies that offer expertise and insightful services to many of the biggest brands in North America.

Publicis Groupe Canada is committed to its Diversity, Equity and Inclusion mandate which focuses on four pillars:
Education, Talent Management, Outreach and Giving Back. Since the mandate's launch in 2020, they have made strong and continued growth in all their pillars including top‑tier mental health benefits, regular education sessions for employees, six business resources groups for employees of various backgrounds and their allies and developing training and scholarships programs with POV and the Miami Ad School Canada.

The Groupe also launched This Is The Job, an initiative designed to work with Canada's largest school boards to change the complexion of the marketing industry and inspire racialized teens and young adults to consider a career in the industry.

Canadian brands include:
Publicis Canada (Publicis Canada, Hawkeye, Razorfish, Publicis Health, The Pub Productions , Nurun, Publicis Sports & Entertainment), Publicis Media (Starcom, Spark Foundry, Zenith), Leo Burnett (Leo Burnett Canada, Ove Brand Design, Leo Burnett Design), Saatchi & Saatchi (Saatchi & Saatchi Canada, Synergize, TPM), MSL Canada/North Strategic (North Strategic, MSL Canada, Notch Canada) and Publicis Sapient.

We are seeking a detail-oriented and motivated HRIS Coordinator to support our Human Resources Information System operations. This entry-level position is ideal for individuals eager to start their HR career in a multi‑brand environment, ensuring accuracy and efficiency in data management. The HRIS Coordinator will play a crucial role in maintaining data integrity and supporting HR processes across all our brands.

• Data Input and Management:
  Accurately enter, update, and maintain employee data in the HRIS system across multiple brands. Ensure data integrity by regularly auditing records.
• Data Accuracy:
  Conduct regular checks to verify data consistency and correctness, identifying and resolving discrepancies in a timely manner.
• Team support:
  Collaborate with HR colleagues to gather necessary information for data input and resolve any issues that may arise.
• Multi-Brand Coordination:
  Manage HRIS requirements across various brands within the organization, adapting to brand‑specific needs and ensuring compliance with respective policies.
• Reporting:
  Generate and distribute regular and ad-hoc reports to HR and management teams, providing insights into workforce data and trends.
• Process Improvement:
  Assist in the development and implementation of HRIS procedures to enhance efficiency and accuracy.
• System Support:
  Act as a point of contact for system-related inquiries, providing assistance to HR team members and employees as needed.

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Strong attention to detail and a high level of accuracy in data entry and management.
• Familiarity with HRIS systems is a plus; training will be provided.
• Basic understanding of payroll processes; direct experience is beneficial but not required.
• Ability to manage tasks efficiently across multiple brands and adjust priorities as needed.
• Excellent organizational and communication skills, with a proactive attitude.
• Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.

Salary Transparency matters to us. The salary range for this position is CAD $50,000 - CAD $55,000 per year. Actual compensation within this range will be based on a variety of factors, including relevant experience, knowledge, skills, and applicable certifications. This range reflects what we reasonably expect to offer based on current market data.

AI Use We use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications or analyzing resumes. These tools assist our recruitment team but never replace human decision-making. We believe in a human-first approach, where your experience and potential are recognized by people.

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at  or by email