Payroll Specialist Job Toronto area,Ontario Canada,HR/Recruitment

This role reports into the above mentioned office, however NORR offers all of its employees the opportunity to work either from home, from a NORR office or even from a remote location. The choice is yours.

NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 750 professionals is active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet. Our hybrid environment lets you choose where you want to work – at the office, at home, or in a remote location, staying connected to your team through collaboration and design technology platforms.

The Payroll Specialist is responsible for managing the full-cycle payroll process and overseeing day-to-day payroll activities in Canada. They ensure the payroll is accurate, timely and compliant with federal and provincial payroll legislation, company policies and best practices.

Duties and Responsibilities

Administers, verifies, and commits semi-monthly payroll including any required adjustments

Reviews and approves employee payroll form submissions, including direct deposit details and tax withholding elections

Ensures payroll reflects changes in employee profiles, including updates to tax obligations and benefit eligibility

Reviews employee retirement savings contribution elections and uploads contribution reports to the retirement plan administrator

Audits, corrects and posts weekly timesheets and expense reports in the accounting system

Imports time sheets and expenses into payroll; ensures all payments, (e.g. overtime), comply with regional labour laws and company pay policy

Runs and reconciles weekly benefit accruals after regional timesheets have been posted

Processes other payroll transactions, including off-cycle adjustments, wage garnishments, taxes withholdings and government remittances.

Manages and reconciles Workers’ Compensation payments and audits for each applicable region

Performs quarterly payroll reconciliations, including taxes and adjustments, in preparation for year-end reporting.

Reviews and commits year-end documents; audits employee regional tax forms (e.g., T4) for accuracy

Annually, in January, sets up the semi-monthly payroll processing calendar in Dayforce

Publishes the annual timesheet and expense report schedule to the company intranet

Processes end-of-employment payments and documentation (e.g., ROE) in compliance with applicable legislation

Ensures payroll practices comply with all applicable regional and local regulations, as well as internal company policies

Monitors and evaluates changes in regional and local legislation, ensuring timely and accurate implementation into payroll processes

Identifies opportunities to improve payroll processes and recommends and implements enhancements to increase accuracy, efficiency, and compliance

Generates payroll reports and conducts audits to ensure payroll accuracy

Prepares and submits required payroll reports to government agencies in a timely manner

Completes year-end payroll reconciliations to meet all legislative and regulatory requirements

Coordinates responses and documentation for internal and external payroll audits, ensuring timely and accurate information delivery

Maintains strict confidentiality of employee records and ensures that all sensitive payroll data is only securely stored within the designated payroll system

Acts as the primary point of contact for employees and external payroll-related inquiries

Conducts payroll onboarding for all new hires, ensuring accurate data entry and compliance with payroll procedures.

Communicates payroll-related information to employees, government entities, and financial institutions in compliance with company policies and regulatory requirements

Required Skills

Have successfully completed relevant post-secondary education

Proficiency in Dayforce payroll software and in Microsoft Office, particularly Excel is required. Familiarity with Vantagepoint is an asset

Detail oriented

Strong understanding of federal and provincial payroll legislation and year-end processing

Registration with a relevant professional payroll association is required

Required Experience

Experience in Dayforce payroll software

7-10 years of payroll experience in the professional services industry and/or experience in processing semi-monthly payroll

Disclaimer: Please note that the estimated pay range that is provided on various social media sites may not be representative of NORR's range for this position.

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic:
Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.


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