Financial and HRIS Administrator

Date Posted: 03/06/2026
Req : 47227
Faculty/Division: VP & Provost
Department: Office of Vice President & Provost
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

About us:

The Division of the Vice-President and Provost (DVPP) is responsible for academic and budgetary matters at the University of Toronto. The Division is a shared service division under the leadership of the Vice-President and Provost and organized into business units led by the Vice-Provost Students;
Vice-Provost Strategic Enrolment Management;
Vice-Provost Graduate Research and Education and Dean of the School of Graduate Studies;
Vice-Provost Academic Programs;

Vice-Provost Innovations in Undergraduate Education; and Vice-Provost Faculty and Academic Life.

We value employees who are goal-oriented, self-motivated, and committed to continuously improving how we serve the UofT community. Our team values collaboration and believes in working together toward shared goals.

We recognize that each employee brings unique strengths, and we strive to create an environment where individual contributions are valued, supported, and celebrated.

Your opportunity:

Reporting to the Business Services Officer, the Financial and HRIS Administrator will be responsible for supporting the financial processes by working independently and as part of a team. The Financialand HRIS Administrator supports the team by reviewing and processing invoices, expense reimbursements and payroll. The incumbent will apply the University Guide to Financial Management and other applicable policies, agency and regulatory requirements to verify the accuracy and completeness of information and reconcile both salary and non-salary expenses.

Your responsibilities will include:

• Processing invoices & expense reimbursements, and verifying that supporting documentation is attached to financial records before processing in FIS
• Checking that proper approvals are obtained prior to processing transactions
• Preparing and/or processing journal entries
• Processing payroll
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Troubleshooting and resolving payroll discrepancies
• Generating standard financial reports
• Responding to enquirieswithin the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Advanced College Diploma (3 years) with training in accounting and/or business; or acceptable combination of equivalent experience.or acceptable combination of equivalent experience.
• Minimum three years of recent and relevant experience in payroll processing, accounting, and finance.
• AMS FIS and HRIS experience. Experience working with and processing data in the University’s Financial Information System (FIS) and Human Resource Information System (HRIS) or equivalent systems.
• Experience processing accounts payable (e.g. invoices, expense reimbursements, purchase orders) and accounts receivable (e.g. deposits).
• Experience checking that proper approvals are obtained prior to processing transactions.
• Experience in electronic imaging and storage processes.
• Ability to accurately interpret and apply guidelines, procedures, and regulations in a variety of situations.
• Ability to work independently, with direction, and as a member of a team.
• Advanced/Intermediate skills with Microsoft Office suites (e.g. Excel, Outlook, Word).
• Strong organizational,prioritization, and time-management skills, with the ability to multi-task and adapt to changing priorities while still meeting deadlines.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgement, initiative, tact and discretion.
• Proven ability to demonstrate excellent interpersonal skills, customer service skills, and attention to detail ensuring accuracy in work.
• Strong oral and written communication skills and the ability to communicate complex financial procedures to a wide range of audiences with varying levels of financial knowledge.
• Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Accountable
• Communicator
• Efficient
• Multi-tasker
• Organized
• Proactive
• Tactful
• Team player

Closing Date: 03/20/2026, 11:59PM ET
Employee Group: USW
Appointment Type:
Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2

SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A job description is available upon…