Administrative Coordinator; Financial Services- Licensing​/Contracting- Bilingual French & English

Job Family

Operations - General

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.

Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.

We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.

Transamerica is organized into three distinct businesses. These include
1) World Financial Group, including Transamerica Financial Advisors,
2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and
3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate , which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.

Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide. For more information, visit

Provide administrative support to a national sales force distributing financial service products. Primarily handle education, correspondence and general tasks related to contracting, licensing, and sales field services.

• Provide administrative support to sales field, internal and external staff, and senior management.
• Update license and contracting requirements accurately and promptly within deadlines.
• Respond to inquiries from sales field, internal and external staff, and regulatory bodies.
• Draft standard and non-standard correspondence (e.g. memos, letters, reports).
• Initiate and participate in process and database improvement projects.
• Fax, photocopy, file and scan documents.

• Two years of experience in an administrative support or related role
• Bilingual;
  English/French (oral and written)
• Excellent communication skills
• Interpersonal skills and the ability to build relationships with internal and external contacts
• Ability to work independently in a fast-paced environment
• Organizational and multi-tasking skills
• Attention to detail
• Advanced skills using MS Excel
• Proficiency using MS Word, Excel, Outlook and Power Point

• Financial services industry experience
• Post-secondary education
• CSC and/or IFSE course completion
• Win Fund Platform experience

• Hybrid / Office environment

This job description is not a contract of employment nor for any specific job responsibilities. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation in order to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

• Competitive Pay
• Bonus for Eligible Employees