Legal Accounting Clerk

About Us

Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by representing them effectively in navigating the legal process, while also redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 160 legal professionals in three offices, our firm serves its clients in over 38 languages.

We are seeking a detail-oriented and organized Legal Accounting Clerk to join our finance team in Toronto. This role is responsible for the full cycle of credit card transactions, accounts payable, employee reimbursements, and specialized expense recovery. The successful candidate will ensure all financial data is accurately recorded in Soluno (legal accounting software) and aligns with the firm’s internal controls and Law Society of Ontario (LSO) compliance standards.

• Manage the full cycle of credit card transactions, including posting, payment, and reconciliation.
• Determine non-calendar month reconciliation periods and save electronic statements to the firm’s One Drive.
• Match individual transactions between Excel reports and bank statements to identify discrepancies or missing entries.
• Record missing transactions in Soluno, differentiating between client disbursements and general company expenses.
• Post client disbursements.

• Receive and process invoices (digital and physical), obtaining necessary approvals from department leads or lawyers.
• Record entries in Soluno as "Payable" and assign to appropriate G/L accounts.
• Review Payable listing reports every five weeks for the Lead of Accounting.
• Process payments for overdue invoices via BMO online banking (EFT/e-transfer) or physical cheques.
• Coordinate signature collection and manage the mailing of physical cheques and remittance slips.

• Process employee expense spreadsheets, ensuring proper manager approval and supporting receipts are attached.
• Post entries related to various recoveries.
• Ensure every individual entry for expense recovery includes a specific file number for client disbursement.

• Review Operating Bank Journal reports for specific accounts for incoming entries and voided payments.
• Prepare and upload DCS files (.txt) through BMO online banking.
• Confirm successful file downloads by reviewing Daily Company File Summaries.

• Experience:
  
  Minimum 2–3 years of bookkeeping or accounting experience, preferably within a law firm environment.
• Software:
  Proficiency in Legal Accounting Software and Online Banking platforms is highly preferred.
• Technical
  
  Skills:
  
  Advanced Excel skills and familiarity with G/L account structures.
• Knowledge:
  Understanding of client disbursements vs. general operating expenses within a legal context.
• Communication:
  Strong ability to communicate with colleagues to solve discrepancies and obtain documentation.

• Extended healthcare and Dental coverage
• Health spending account
• On-site parking
• Bonus Pay

You can find more about our benefits on our website.

Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at