Commercial Funding Administrator Job Toronto area,Ontario Canada,Finance & Banking

The Role

A Funding Administrator plays a supporting role in managing the administrative tasks and operations within a commercial funding group. This position is primarily responsible for supporting the Commercial Funding Group in follow-ups, auditing, investigations, monitoring and reporting of Commercial Mortgage loans.

The Funding Administrator is responsible for processing financial and non-financial transactions; record management, the preparation of routine correspondence and reports, responding to inquiries from clients, third party professionals and internal staff, maintaining files, Loan set-up on PLM and Portal and completion of post-funding audit for all Commercial CMHC-Insured and Conventional Mortgages per the terms of our Servicing Agreements.

Accountable for system set-ups such as creating new loans onto PLM & advising pertained stakeholders accordingly;

Mandate external consultants (. solicitors, insurance consultant) and obtain heir acknowledgements.

Responsible for organizing, maintaining, and updating databases/records related to loans in system, including client information, loan changes . maturity dates, terms, investment details, compliance documents, etc.

Responsible for maintaining data integrity of our mortgage records (system and files);

Responsible for review and set up insurance in PLM;

Process financial and non-financial transactions on system of record ( PLM);

Issue Welcome Letter to Borrower within established timelines;

Assist funders in completing files and documents storage.

Complete EDMs post funding including setting up Notes/ Event and Action Items and inform Servicing of file completion;

Supporting financial processes, such as processing payments, managing invoices, and tracking expenses . process CMHC refund to clients;

Prepare manual wires for ad hoc payments, . broker/Inspection/ESA fee. etc.

Run credit reports via Equifax and corporate searches via ESC

Reconciliation and payment of invoices and process them in PLM (Grand & Toy, Recall, Equifax, ESC, CMHC premiums, ;

Deposit/Cut cheques and post transactions to PLM;

Title Certification of Security for MBS pools;

Assist with different audit preparations and audit follow ups as requested.

Ensuring that administrative processes and documents meet quality standards.

RECORDS MANAGEMENT

Maintenance of Executive Pipeline Report. Entering new loans, updating existing information on PLM & Salesforce

Assist associate director with reconciliation reports such as AML, Good faith, Suspense balance, etc.

Firmex Project Creation and Access Granting

Uploading information onto Firmex as requested

EDM quality control and reporting

Complete project tasks as required

What You Bring To The Team

Commercial mortgage experience preferred

Experience with CMHC multi-residential loans is an asset.

Basic understanding of commercial mortgages and legal mortgage terms preferred

Good with systems such as Microsoft Office

Strong attention to detail

Excellent organizational and time management skills

Exceptional verbal and written communication

Excellent customer service skills;

Ability to handle multiple tasks with tight deadlines;

Self-driven, motivated with the ability to work independently and in a team environment

Post-secondary diploma or degree


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