Bookkeeper

Bookkeeper role at Dean Davidson

This range is provided by Dean Davidson. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CA $40,950.00/yr - CA $48,750.00/yr

Job Title: Bookkeeper

Type of position: Full Time, Onsite

Company Name: Dean Davidson

Company

Location:

Toronto, Canada

Work Timing: 9 am – 5 pm (Eastern Standard Time), Monday – Friday

Reporting to: Financial Controller

About The Company

We are a designer jewelry brand based in Toronto, Canada, proudly serving our clients since 2007. More details will be shared during the interview process.

Summary

We are seeking an experienced and detail-oriented Bookkeeper to join our team. This is a fully onsite position, with work hours aligned to Canadian business hours.

The Bookkeeper will play a key role in managing and maintaining the financial records, processing accounts payable, processing customer credit cards, reconciling bank and credit card statements, and preparing monthly financial reports. The ideal candidate is a meticulous professional with a strong grasp of accounting principles and an eye for detail. This is an exciting opportunity to contribute to the financial success and growth of a prestigious brand, ensuring accuracy, efficiency, and adherence to best practices.

• Accounts Payable and Expenses
• Ensure all supplier and vendor invoices are promptly received, accurately booked, and approved in Dext Prepare.
• Review and publish approved expense reports in Dext Prepare in accordance with the set payroll timelines.
• Set up approved Accounts Payable payments for bi-weekly processing.
• Apply processed payments to outstanding invoices in QBO on a regular basis.
• Prepare gift card and promotional card reconciliations for recording in QBO.
• Calculate monthly sales commissions, enter them into QBO, and provide calculations to the financial controller for processing.
• Billings and Receivables
• Generate and send invoices to customers on a regular basis, ensuring all details are accurate and comply with the company policies.
• Record credit card payments for E-commerce orders on a daily basis and provide summaries daily to management.
• Record incoming cheques, EFTs and other payments accurately in QBO, applying payments to correct invoices.
• Proactively follow up on past-due invoices by reaching out to customers professionally, facilitating timely payments, and negotiating payment plans if necessary.
• Track and monitor outstanding receivables, updating records and providing regular status reports to management on overdue accounts.
• Work with clients to resolve billing inquiries and discrepancies promptly, documenting all adjustments and communication.
• Bank and Credit Card Reconciliations
• Reconcile all credit card statements monthly to ensure alignment with financial records.
• Reconcile bank statements regularly to maintain up-to-date cash status.
• Other Financial Tasks
• Sync all inventory, sales and COGS transactions from Cin7, the Inventory Management system, to QBO on a daily basis and report any errors to the Financial Controller.
• Reconcile the Sales and COGS transactions from Cin7 to QBO for review by Financial Controller.
• Provide payroll processing or recording support as needed.
• Support other monthly financial close activities as directed by the Financial Controller.
• Other tasks and projects assigned by the Financial Controller or the CFO.

• Certification in Bookkeeping and Accounting, required.
• Proficiency in Quick Books Online and Dext Prepare, required.
• Experience with Cin7 or other inventory management systems, an asset.
• High attention to detail for accurate data entry and financial records.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Strong problem-solving and analytical skills.
• Excellent verbal and written communication skills.

This is a full-time, onsite position based in our downtown Toronto office.

Candidates must be legally authorized to work in Canada.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

We are an equal opportunity employer and provide accommodations upon request.

• Mid-Senior level

• Full-time

• Accounting/Auditing and Finance
• Industries:
  Luxury Goods & Jewelry

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