Administrative Coordinator
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Black & McDonald
Part Time
position
Listed on 2026-01-13
Job specializations:
-
Finance & Banking
Accounting & Finance, Bookkeeper/ Accounting Clerk, Financial Analyst, Accounts Receivable/ Collections
-
Accounting
Accounting & Finance, Bookkeeper/ Accounting Clerk, Financial Analyst, Accounts Receivable/ Collections
Job Description & How to Apply Below
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Billings Administrator is located in Toronto and typically reports directly to the Department Manager. The primary areas of responsibility will consist of ongoing performance and monitoring of job cost and billing functions in support of regional business activities. Duties and responsibilities include but are not limited to:
Billing
Understand billing and revenue language in the contractEnsure the project set up/structure supports the billing requirements, billing line set up as requiredGenerate accurate and timely draft billing for customer approval, post approved invoices, and collect overdue invoicesElevate payment issues related to performanceReconcile monthly billed/unbilled vs. revenue activity, and investigate/resolve unexplained reconciling itemsSend invoices to clientMonitor job for holdback release timelines and required documents for releaseReporting and Documentation
Provide ad-hoc financial analysis and reports for management as requestedComplete form 1000 at job set upCOMPETENCY REQUIREMENTS
Change OrientationCommunicates EffectivelyContinuous LearningCustomer FocusHolds Self and Others AccountableProblem Solving and InnovationTeamwork and CollaborationValues and Respects OthersEDUCATION REQUIREMENT
Post-secondary education in accounting/financeProven experience with budgetary preparation and maintenanceAdvanced user of MS Office (Excel, Word, Outlook) and JDEWORK EXPERIENCE REQUIREMENTS
3+ years’ experience working in job cost / billing administrationExperience in a construction company is considered an assetSKILLS, ABILITIES, AND OTHER REQUIREMENTS
Excellent time management skillsStrong accountability/responsibilityExemplary organizational skillsAdvanced user of:
MS Office (Word, Excel, Project)JD Edwards or an Oracle-based ERP systemBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
Empowered people with ambitious goals
Interesting and challenging work
Team events and outings year-round
Competitive compensation and benefits packages
One company with endless opportunities to learn and grow
Ongoing investment in training and development
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