Mortgage Administrator

About Quad Real Property Group

Quad Real Property Group is a global real‑estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full‑service real‑estate operating company, Quad Real has expanded its capabilities to invest in equity and debt in both the public and private markets. Quad Real invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

The Mortgage Administrator is responsible for managing and maintaining mortgage documentation and ensuring accurate processing of mortgage‑related transactions. This role involves coordinating with internal teams, lenders, and clients to ensure compliance with regulatory requirements and company policies.

• Ensure the brokerage, its brokers, and agents comply with MBLAA, FSRA guidance, and applicable laws
• Monitor suitability of mortgage transactions as per O. Reg. 188/08 s. 24(1)
• Maintain up‑to‑date policies and procedures for compliance, anti‑fraud measures, and client disclosures
• File all required documentation with FSRA (e.g., Annual Information Returns, licensing renewals)
• Ensure all advertisements, social media, and marketing are compliant with FSRA rules
• Provide all required disclosures (e.g., Disclosure Form 1, Broker/Lender Disclosure)
• Comply with MBLAA, FSRA guidance, anti‑fraud measures, and privacy legislation
• Maintain accurate records of all mortgage transactions and client communications
• Maintain all records in accordance with FSRA retention requirements (typically 6 years)
• Liaise with FSRA during audits, inspections, or investigations

• Maintain active FSRA license and errors & omissions insurance
• Submit annual renewals and declarations as required by FSRA
• Adhere to the Code of Conduct and ethical standards in dealing with clients and lenders

• Support other team members with administrative tasks as needed
• Book travel and complete monthly expense reports as required by team members
• Assist with arranging and supporting corporate/Team events as required

• Licensed as a Mortgage Agent with FSRA an asset
• At least 3 years’ experience as a Mortgage Administrator with relevant experience working in a Mortgage Brokerage

Quad Real offers a competitive total rewards package in addition to the base pay, which includes a performance‑based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

Quad Real will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following:
Job posting #, your name and your preferred method of contact.

Seniority Level – Mid‑Senior level

Employment Type – Full‑time

Job Function – Finance and Sales

Location:

Toronto, Ontario, Canada

Salary: CA $55,000 – CA $65,000 (3 weeks ago)