Subcontract Lead

Company Description

Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.

• A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River).
• Stations:
  • One above-ground station to be integrated with the existing GO Transit Exhibition Station.
  • Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations.
  • Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown).

Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station.

• Improve the quality of life for commuters by reducing daily travel time.
• Reduce crowding on the existing Line 1 (Yonge-University) subway.
• Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents.
• Economic and community growth along the future transit line and thousands of job opportunities annually during construction.
• Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option.

We are looking for a Commercial & Contractual Subcontract Lead to join our team and take charge of the commercial and contractual administration of subcontracts for engineered equipment, site works, professional services, and permanent plant materials. In this role, you will oversee a portfolio of approximately 250 individual subcontracts, valued at around 1 billion Canadian dollars. You will lead a team of field subcontract administrators and coordinators, working closely with senior project management, engineering management, and design professionals to ensure project success.

• Develop and manage comprehensive subcontract and material contract administration procedures from inception to completion, ensuring all processes are streamlined and efficient.
• Serve as the primary point of contact for all subcontract and material contract administration matters, providing clear and consistent communication to all stakeholders.
• Ensure strict compliance with contract provisions, assisting contract handlers with drafting and managing contract correspondence to maintain clarity and accountability.
• Oversee the preparation and management of change orders, ensuring accurate identification of claims and effective contract administration.
• Manage all aspects of subcontract payment provisions, including the review and approval of payments to ensure timely and accurate disbursements.
• Resolve subcontractor grievances and claims promptly and fairly, maintaining positive relationships and minimizing project disruptions.
• Review subcontractor claims and contracts meticulously to ensure they conform to project policies and standards.
• Administer and maintain subcontract management systems, ensuring data integrity and accessibility for all project team members.
• Communicate and enforce subcontracting policies and procedures to the project team, ensuring everyone is informed and compliant.
• Provide comprehensive training to project team members to ensure adherence to subcontracting policies and procedures, fostering a culture of continuous improvement and compliance.
• Collaborate with senior project management, engineering management, and design professionals to align subcontract administration with overall project goals and objectives.
• Monitor and evaluate subcontractor performance, providing feedback and implementing corrective actions as necessary to ensure high standards are maintained.
• Lead and mentor a team of field subcontract administrators and coordinators, fostering a collaborative and high-performing work environment.
• Stay updated on industry trends and best practices in subcontract administration and management, incorporating relevant insights into project processes.

• A Master's degree is preferred. A BA/BS in business, engineering, supply chain management, construction management, or a related field is required.
• A minimum of 10-15 years of experience in engineering and/or construction or equivalent field experience, demonstrating a deep understanding of industry practices and standards.
• Extensive knowledge of equipment and materials commonly used in Design and Build projects, ensuring effective management and procurement.
• Familiarity with the Canadian construction industry and the Ontario Construction Act, including relevant regulations and compliance requirements.
• Detail-oriented, flexible, and highly motivated with a strong work ethic and professional demeanor, capable of adapting to changing project needs and priorities.
• Effective time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities efficiently.
• Ability to perform multiple tasks efficiently and accurately, maintaining high…