Marketing Coordinator

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Toronto

Immediate

$55,000 - $65,000

The Marketing Coordinator supports the engineering staff as an integral member of the Toronto Building Science and Restoration Team, and reports to the Regional Marketing Specialist and the Office Services Manager.

Duties include, but are not limited to:

• Market Research
  :
• Monitor websites:
  Ontario government, Merx, Biddingo, Buy and Sell, City of Toronto, GTA cities, Southern Ontario Cities, Maritimes, etc. for potential opportunities and update RJC information in various government databases
• Send out potential leads to management group.
• Lead tracking – long-term leads, upcoming proposals, deadlines, follow-ups.

• General Administration Assistance
• Administrative support
• Update prospects list.
• Develop high quality graphics for proposals.

• Project Proposals
• Prepare and manage proposals with most effective use of senior engineers’ time.
• Confront all requirements set out in RFP and ensure all components are included in proposal submission.
• Liaise with other Proposal Coordinators to ensure proper format of information is submitted.
• Assist with packaging, binding and submittal of proposals as per RFP outline.
• Writing, editing, proofreading of proposals
• Prepare relevant project descriptions (coordinate with Project Engineers).
• Proposal status table / project forecasting – track successful and unsuccessful proposals in attempt to improve chances in future of securing jobs.
• Assist with inputting pursuits into the CRM system.

• Prequalification Registration
• Update RJC information in various government databases (via the web):
  City of Toronto, SELECT (Federal Government), Buy and Sell, Ontario government, larger cities and municipalities east of Manitoba border etc.

• General Promo
• Organize and prepare marketing resources (work with engineers to do project write-ups, project descriptions, photos, resumes etc.) so that material is up-to-date, organized and user-friendly for preparation of proposals.
• Maintain project database – write descriptions, compile data, update photos, update project information as it changes/evolves.
• Coordinate the creation and update of resumes (Principals, Associates and Project Engineers).
• Coordinate Desktop publishing and graphic layout (InDesign, Illustrator, PowerPoint, etc.).
• Coordinate/edit/proofread brochure pages and liaise with Project Engineers for write-ups.
• Forward approved brochure pages to Corporate Services Group for upload to website.
• Provide input on promotional material needs.
• Compile/layout award submissions according to requirements (schedule and coordinate, track down photos, assist with wording, coordinate graphics).
• Ensure all brand guidelines are followed graphically for all promotional material.
• Assist in coordinating the client…