Associate, Real Estate Development; Project Coordinator

Key Responsibilities

• Support Development and Project Management staff as required with day-to-day project tracking and client deliverables.
• Assist with municipal construction approvals including building permits, temporary and permanent utility connections and other miscellaneous permits.
• Meeting/calendar coordination and bookings with construction manager, partners, client and consultant teams.
• Work closely with the Development team and Project Managers to prepare and distribute meeting agendas, meeting minutes, and other key project reporting and communications. Coordinate all internal and external meetings.
• Support in tracking of all financial details related to contracts, committed costs, change orders, invoicing, etc. to ensure accurate, real-time reporting.
• Track Project schedules and key project milestone schedules for accurate, real-time reporting on critical dates.
• Support preparation of any regular Project Status / Executive Status reporting.
• Lead the preparation of various Consultant and Construction Management RFPs and prepare analysis of submissions and provide guidance on completeness.
• Review drawings for inconsistencies and design efficiencies.
• Support in overseeing all on-site activities.
• Assist in plan and specification analysis to provide clear, trackable, and coordinated interpretations of the design/drawings for construction.
• Advise Project Manager of potential problems and assist in resolving issues.
• Complete bid comparisons and review all construction tenders.
• Maintain comprehensive project documentation.
• Assist in maintaining and updating active project files, including logging deliverables, information on changes, and project correspondence.
• Collecting, organizing, and tracking due diligence deliverables.
• Editing/proof-reading communications to management.

• 2-3 years experience in a Real Estate Development, Construction, Project Management or Engineering environment
• Undergraduate degree in Engineering, Urban Planning, Architecture, Construction, or a related discipline.
• Certified Associate in Project Management (CAPM)® designation, Project Management Professional (PMP)® designation, or Project Management Certificate from a qualified University or College would be considered an asset.
• Experienced in reading and understanding architectural and civil drawings, Purchase and Sale Agreements, and Development Agreements including Municipal Planning Documents is considered an asset
• Knowledge of municipal review and approval process.

• Excellent computer skills with a strong proficiency in Microsoft Word, Excel, PowerPoint, Project, Bluebeam Revu and Acrobat Pro
• Strong organizational and time management skills to multi-task/prioritize and work under tight timelines.
• Ability to travel to job/project sites and other locations is required.
• Maintain high qualitative and quantitative standards of work performance.
• Continuously strive to improve skills and work knowledge; keeps up to date in the field of specialization.
• Cooperate and collaborate with other teams to achieve corporate goals and objectives as to quality, service, cost and profit.
• Strong attention to detail with excellent follow-up skills.
• A professional demeanor with strong written and verbal communication skills.
• A methodical thinker with excellent problem-solving capabilities.
• Ability to read working drawings.
• Ability to work in a fast‑paced environment.
• Ability to develop excellent relationship management skills with team, municipal staff and consultant team.
• Ability to speak other languages is considered an asset.
• Actively championing diversity, equity and inclusion to create an environment of belonging.

The expected annualized base salary range for this position is $70,000 - $90,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, and relevant education or training.

Base salary is only one component of Hazelview’s competitive total rewards package. Other offerings also include annual bonuses, comprehensive health and dental benefits, RRSP contributions, education reimbursements, continuous…