Program and Administrative Coordinator

Date Posted: 02/24/2026
Req : 47046
Faculty/Division: VP & Provost
Department: Hart House
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: No

About Us – Hart House:

Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students.

Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.

About Us – Warden’s Office:

The Warden’s Office drives the strategic direction of Hart House, ensuring responsible and responsive governance, creating and maintaining partnerships and collaborations, overseeing all of the business and program activities of the House, and representing Hart House to the broader University of Toronto community and beyond. We work within the Hart House Strategic Plan to drive activity around 5 core commitments: 

Your opportunity:

The Program and Administrative Coordinator plays a key role in advancing Hart House’s mission by supporting the planning, coordination, and delivery of inclusive, high-impact programs and initiatives. Reporting to the Warden of Hart House and/or designate, the incumbent works closely with colleagues across Hart House, particularly the Program Outreach and Dialogue teams, and the Alumni and Advancement and Strategic Initiatives areas.

The incumbent will liaise with various campus partners in the University and external partners to ensure programs, events, and projects are delivered with excellence, care, and attention to detail.

This position is well suited to a highly organized and collaborative professional who brings a strong understanding of student life, community engagement, and the social, cultural, and identity-based issues that shape campus experiences. The successful incumbent will coordinate logistics, support cross-departmental initiatives (including partnerships beyond Hart House), and contribute to the continuous improvement of programs and services through thoughtful planning, communication, and evaluation.

This role will be expected to contribute to house-wide Outreach initiatives, including Orientation and Program Outreach Special Events. In addition to regular meetings with the Warden’s Office team the incumbent will attend regular meetings of the Program Outreach and Dialogue and Expression teams.

The Program and Administrative Coordinator is expected to manage multiple priorities simultaneously, support event planning and delivery, develop and maintain program communications, and foster positive working relationships with students, staff, faculty, and community members. With strong written and verbal communication skills, the incumbent will serve as a key connector—translating ideas into action, supporting collaborative work, and ensuring programs reflect equity-minded and inclusive practices.

Strong interpersonal skills and demonstrated experience working across diverse communities and organizational contexts are essential to success in this role.

Your responsibilities will include:

• Determining logistical details and activities for events and/or programming
• Implementing plans and process improvements for project activities
• Coordinat…