Graduate Administrator

Graduate Administrator

Date Posted: 01/20/2026

Req : 46664

Faculty/Division: Faculty of Arts & Science

Department: Dept of Sociology

Campus: St. George (Downtown Toronto)

Position Number:

Existing Vacancy: Yes

Description:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Sociology at the University of Toronto is consistently the top‑ranked sociology department in Canada and one of the best in the world. We have 30 faculty members and are home to the Centre for Global Social Policy, created in 2013 to support collaborative, international research that speaks to pressing social policy concerns. The Department also houses the tri‑campus graduate programmes in sociology, with over 100 graduate students enrolled.

We have internationally‑renowned scholars with excellent track records for securing research funding, producing outstanding sociological research, and extensively mentoring our graduate students. Our collegial atmosphere encourages innovation and rigour in teaching and research.

Under the general direction of the Graduate Chair and the Associate Graduate Chair, the incumbent performs a broad range of administrative duties for the Sociology graduate program including the administration of teaching assistantships. The incumbent works closely with Graduate Chairs, faculty, and staff in a collaborative team environment focused on supporting graduate student success.

• Implementing plans and process improvements for graduate program activities.
• Coordinating admissions and recruitment processes, including determining logistical requirements, reviewing and assessing applications, preparing files for committee consideration and promoting programs at recruitment events.
• Coordinating the preparation, maintenance, and distribution of program and course materials, including handbooks, websites, and other communications.
• Analyzing and maintaining statistical and administrative data to support enrolment projections, course planning, timetabling and reporting.
• Creating, editing, and coordinating program communications, including the preparation of materials for current and prospective students (e.g. brochures, e‑newsletters, social media, and web platforms).
• Advising current and prospective graduate students on academic and financial matters by explaining policies, options, and implications, with sensitivity to individual circumstances and diverse backgrounds.
• Making informed referrals and supporting individuals with appropriate referral contacts.
• Coordinating the recruitment and administration of teaching assistantships and instructional appointments, including interpreting eligibility guidelines, verifying course access in student information systems, and processing payroll.
• Ensuring compliance with university procedures and guidelines.
• Handling sensitive and confidential information.
• Serving as a key administrative resource for the graduate program.

• Bachelor's Degree or an acceptable equivalent combination of education and experience.
• Minimum four (4) years of relevant experience in academic program administration and student services in a post‑secondary environment or research‑intensive institution.
• Experience with advising students and faculty members on academic guidelines and procedures.
• Experience with administering admissions processes, fee deferrals, course enrolment, timetabling, grades, and…