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Senior Associate, PMO - FTC

Job in Toronto, Ontario, M5A, Canada
Listing for: MUFG Investor Services
Full Time, Contract position
Listed on 2026-03-09
Job specializations:
  • Business
  • Finance & Banking
Job Description & How to Apply Below
Position: Senior Associate, PMO - 12 Month FTC

Company Description

MUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more. Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today’s investment management landscape.

As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world’s largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution. To learn more, visit us at .

#hybrid

Job Description

The Portfolio Management Office (PMO) owns the establishment and oversight of Portfolio, Project and Change Initiative governance and delivery frameworks, policies and procedures. It is the operational arm of the Investment Review Committee (IRC), providing day-to-day decision, reporting and portfolio/programme/project management support.

The PMO Officer – SA will have the opportunity to collaborate, build and succeed as part of a team of high performing professionals, and the ability to share challenges and rewards that come from working with a dynamic group of entrepreneurial thinkers who come from diverse background and fields of specialty with a passion for growing business.

Role Summary

Within the PMO team, the PMO Officer – SA helps to establish and promote best practices and use of a standardized approach to governance, delivery and reporting of change across the organization. This role supports the PMO Lead in producing and maintaining micro/macro-oversight and governance level processes and outputs:

  • Micro level:
    Portfolio oversight, governance and monitoring. Provide transparency by reporting statuses, financials and necessary escalations to the Business Operating Committee (BOC) and IRC on a monthly basis, along with a variety of ad hoc reporting
  • Macro level oversight:
    Coordinate project portfolio dependencies, finances, reporting and communication at macro level to ensure cohesiveness and transparency

    • Roles and Responsibilities entail:

  • Governance: help establish guidelines, templates, learning, standards and policies for change across the organization to ensure consistency and best practices
  • Administer and maintain the PMO project portfolio, ensuring accurate setup, data quality, and adherence to portfolio governance standards.
  • Provide ongoing governance oversight by upholding PMO methodologies, templates, standards, and approval workflows across all activities in the portfolio.
  • Produce timely, high‑quality reporting consolidating project performance, risks, financials, and key indicators.
  • Monitor project health and delivery progress, validating status updates, monitoring early warning signs, and assessing overall portfolio integrity.
  • Coordinate project lifecycle compliance, ensuring Initiation, Business Case, Stage Gates, and Closeout activities follow established frameworks.
  • Support dependency, risk, and issue management, ensuring consistent tracking, analysis, documentation, and escalation where required.
  • Work closely with Project Managers to validate schedules, budgets, resource needs, and forecasts, promoting transparency and accountability.
  • Act as Smartsheet Subject‑Matter Expert, owning administration, configuration, dashboards, automation, reporting structures, and continuous enhancement of PMO tooling.
  • Facilitate cross‑team communication and alignment, ensuring impacted functions (Finance, Risk, Technology, Operations, etc.) remain coordinated.
  • Support resource planning and capacity management, including utilisation tracking, forecasting, and alignment with portfolio priorities.
  • Identify and implement improvements across PMO processes, data workflows, reporting standards, and operational efficiency initiatives.
  • Promote PMO best practices and delivery excellence, acting as a trusted partner to stakeholders and…
    • Position Requirements
    10+ Years work experience
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