Proposal and Contract Specialist​/Spécialiste des propositions et des contrats

Job Purpose

The Proposal and Contract Specialist will closely work with various entities within the Company in the development and the conclusion of various proposals.

In the context of tenders, the Proposal and Contract Specialist is responsible for coordinating key activities related to the process. His/her responsibilities include:

• Plan and monitor development activities to meet deadlines
• Analyze tender documents
• Review contract clauses and verify the conformity of proposals
• Assemble the proposal and ensure its quality
• Attend proposal team meetings
• Improve the proposal process/SOW to achieve maximum efficiency

The Specialist will also manage contractual documents for the Company (scope of work, change requests, hours bank, support contracts, subscription contracts, etc.). His/her responsibilities include:

• Implement, review and adapt them, and if necessary, have a lawyer review them
• Implement a compliance process for all stakeholders
• Review the development process and optimize it
• Review SOW grids and T&C. Make any valuable improvement when possible and automate them
• Protect the best interest of the Company by reviewing the terms and conditions of all legal documents (MSA, NDA, contracts of all kinds such as contracts with clients, contracts with freelancers, signing authority by the Board…).
• Prepare relevant lists and grids
• Ensure consistency of legal clauses to protect the Company
• Analyze proposal T&C and assumptions and SOW to mitigate business risks for clients, partners and suppliers
• Ensure consistency between liability insurance contracts and the Company’s contractual commitments
• Other management-related duties as assigned appropriately

• 7+ years of experience in IT or consulting services
• Bachelor’s degree or additional relevant experience
• Excellent understanding of the different phases of IT project implementation
• Ability to successfully communicate client tender objectives and their main characteristics to the delivery and sales teams through oral and written presentations
• Strong interpersonal skills: capacity to work in teams of various sizes, with employees with different technical abilities and professional authority
• Ability to manage and coordinate service and information requests from stakeholders with proactive means of communication
• Solid knowledge of software tools such as Word, Excel, PowerPoint, Acrobat
• Knowledge of contact centers and CRM is an asset
• Experience in project management is an asset
• Ability to analyze and write proposals
• Exceptional writing skills
• Strong organizational skills, precision and great attention to detail
• Fluency in English and French (spoken and written) is mandatory

Le spécialiste des propositions et des contrats travaillera en étroite collaboration avec diverses entités au sein de la société pour le développement et la conclusion de diverses propositions.

Dans le contexte des appels d'offres, le spécialiste des propositions et des contrats est responsable de la coordination des activités clés liées au processus. Ses responsabilités incluent :

• Planifier et surveiller les activités de développement pour respecter les délais
• Analyser les documents d'appel d'offres
• Examiner les clauses contractuelles et vérifier la conformité des propositions
• Assembler la proposition et en assurer la qualité
• Assister aux réunions de l'équipe de proposition
• Améliorer le processus de proposition/SOW pour atteindre une efficacité maximale

Le Spécialiste Gérera Également Les Documents Contractuels Pour L'entreprise (portée Des Travaux, Demandes De Modification, Horaires De Stock, Contrats De Soutien, Contrats D'abonnement, etc.). Ses Responsabilités Incluent :

• Les mettre en œuvre, les réviser, les adapter et, si nécessaire, faire appel à un avocat pour les examiner
• Mettre en place un processus de conformité pour toutes les parties prenantes
• Examiner le processus de développement et l'optimiser
• Réviser les grilles SOW et les conditions de travail. Apporter toute amélioration utile lorsque possible et les automatiser
• Protéger l'intérêt supérieur de la société en examinant les termes et conditions de tous les documents juridiques (MSA, NDA,…