Project Coordinator; Budget Tool Revitalization Project

PROJECT COORDINATOR (Budget Tool Revitalization Project)

• Job : 62455
• Division & Section: Chief Financial Officer's Office, Strategic Enterprise Integration & Mod
• Job Type & Duration: Full-time, 1 Temporary Vacancy (12 months)

Salary Range: $87,800.00-$, TM2525 and wage grade 6 (2025 rate)

Hiring Zone: $92,927.00-$

• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 27-FEB-2026 to 13-MAR-2026

The Office of the CFO and Treasurer,
Strategic Enterprise Integration and Modernization (SEIM) Division, as part of building the project team, is seeking a Project Coordinator to provide coordination and strategic support on the Budget Tool Revitalization Project.

The Budget Tool Revitalization (BTR) project will replace the City of Toronto’s current operating and capital planning tools with Anaplan, a modern cloud-based enterprise budgeting and planning solution. This is a major city‑wide transformation initiative designed to modernize financial planning.

This role provides a unique opportunity to contribute to one of the City’s most significant financial modernization initiatives, shaping new enterprise‑wide budgeting and planning capabilities.

• Coordinates assigned project activities and work streams, fostering effective cross‑divisional collaboration, maintaining quality standards, and promoting continuous learning and process improvement throughout the project lifecycle. —divisional collaboration, maintaining quality standards, and promoting continuous learning and process improvement
• Coordinates the implementation of new corporate software applications, including supporting activities related to Anaplan implementation such as testing coordination, configuration documentation, and integration planning.
• Supports the preparation of project updates and status reports, advising on risks, issues, and technical considerations, and escalating matters to the Senior Project Manager when required.
• Manages tracking of mandatory training, stakeholder communications, and change management activities.
• Schedules all project related meetings - including governance meetings - prepares accurate and professional materials for review by Project Chairperson, prepares minutes, and ensures all documentation is retained within the project’s SharePoint drive.
• Documents project decisions, risks, meeting outcomes, and divisional impacts; analyzes data to identify issues; and recommends actions for resolution or escalation.
• Handles highly confidential matters such as labour relations, human resources and hiring with discretion and professionalism.
• Participates in the hiring process, contributing to the production of practical and oral examination of staff, preparation of job postings.
• Makes recommendations to divisional management to support functions and improve efficiency and effectiveness of service delivery in regards to service optimization and business process simplifications that could result in alternate service delivery.
• Identifies priorities and develops appropriate responses within the Division on issues such as Freedom of Information (FOI), labour disruption plans and other sensitive issues.
• Leads and co‑ordinates the divisional response for corporate special projects/programs assigned, including project audits, by the Sr. Project Manager in support of the Director.
• Provides logistical and operational coordination to support smooth project operations, including office supplies, equipment assignment, and inventory.
• Assists in the rollout of change management initiatives to support transformation and adoption of new tools and processes.
• Recommends and implements security practices, privacy and quality assurance requirements consistent with MFIPPA and corporate standards regarding storage and processing of records.
• Maintains records management and file plans leveraging Microsoft SharePoint, ensuring compliance with corporate requirements.
• Liaises with divisional budget, accounting and administrative staff.
• Represents the division on divisional and corporate workgroup and committees such as Information Management, Business Continuity, Customer Service,…