Specialist, Proposals

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs
  , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction
  . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Faster.

Smarter.

Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Proposals Coordinator to help us get there!

Under the supervision of Supervisor, this role is responsible for the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution. In this role you will work with multiple teams including Estimators and Operations to ensure that we are submitting high quality responses to our clients. To be chosen for this role you must have prior experience in proposal coordination, and effective verbal and written communication skills.

• Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation Power Points, and overall coordination of the proposal from the bid/no bid review to the contract execution.
• L ead the end-to-end proposal development process, serving as the primary liaison between internal stakeholders and clients to ensure timely, compliant, and compelling submissions.
• Strategically plan and manage proposal timelines, kickoff meetings, content development, and review cycles, ensuring alignment with client expectations and internal quality standards.
• Author and refine high-impact proposal content including executive summaries, technical narratives, project profiles, and resumes, while mentoring junior team members on best practices in proposal management.
• Collaborate with estimating, operations, and business development teams to craft tailored win themes and value propositions that differentiate our offerings.
• Support the visual strategy of proposals by conceptualizing and directing the creation of custom graphics and presentation materials using PowerPoint and other tools.
• Support maintain and enhance the proposal content library and knowledge base (SharePoint, Expedience), ensuring content is current, searchable, and aligned with brand and messaging standards.
• Analyze proposal outcomes and client feedback to drive continuous improvement in proposal strategy, content, and process.
• Contribute to business…