Assistant Marketing Coordinator

Overview

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling. We are committed to clients, cutting-edge technology, a collaborative culture, and the growth and success of our team. At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects, work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location: Toronto

Start Date: Immediate

Compensation: $45,000 - $55,000

The Assistant Marketing Coordinator supports the marketing team of the Toronto Building Science and Restoration Team, and reports to the Regional Marketing Specialist and the Office Services Manager.

• Providing excellent service to internal and external clients – providing support for any marketing requests and connecting with appropriate team members for responses as needed.
• Supporting the RFP process as required through coordination and production of proposals including: careful coordination and follow-up regarding general information related to pursuits development of templates, typing, and formatting of proposals, brochures, CVs, related marketing materials
• Overall layout and organization of RJC submission documents in MS Word and/or Adobe Creative suite (including InDesign)
• Coordinating, integrating and proofreading written content from various team members
• Creation of drafts and implementing subsequent revisions/updates
• Assisting with pursuit tracking (in ), project database updates, and CRM maintenance.
• Assisting with writing, development and coordination of marketing materials.
• Preparing desktop publishing works including written content, images and layouts for proposals, presentations, brochures and other marketing materials.
• Assisting with business development initiatives and client events.
• Administrative support for marketing team, coordination of company events, and other general admin duties.

Education

• Degree or Diploma in Marketing, Communications, or related field.

• Minimum 0-2 years of related experience
• Familiarity with the consulting engineering and architectural industry would be an asset
• Experience with Microsoft Dynamics CRM a definite asset.

• Working proficiency in MS Office Suite (all programs). Experience with Adobe Creative Suite (InDesign, Illustrator & Photoshop) would be considered an asset
• Excellent communication, writing, editing, and proofreading skills
• Exceptional organizational, time-management, and project management skills
• Ability to self-manage project assignments from start to finish with minimal oversight
• Ability to handle stressful situations with professionalism and composure
• Committed to providing exceptional client service
• Able to interact professionally with all levels of business personnel and build strong working relationships.
• Ability to adapt to changes in workload.

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.