Proposal Manager

Business development, Marketing and communications

At Mott Mac Donald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career‑defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott Mac Donald’s business is growing! We are seeking an experienced, skilled Proposal Manager to lead the development of complex proposals and presentations to win competitive projects in North America. As a proposal professional you will work closely with senior technical staff, business development professionals, bid managers, and team members in Canada and the wider regional team. Together, you will lead compelling and winning proposals for both large and strategic projects across North America with a focus on Canada.

This role requires exceptional leadership skills to drive the process and coordinate and develop compliant and compelling responses to RFQs/RFPs, client interviews, and presentations. As a Proposal Manager you will provide guidance, training, and assistance to the team in effective proposal writing, coordination, and preparation of presentations. The successful candidate will drive the process, effectively convey the messaging identified through prepositioning, including win themes, differentiators, and value propositions, and comprehensively customize all aspects of the proposal.

• Lead proposal strategy and development of creative, compelling, and targeted proposals across all practices.
• Highlight strengths and differentiators throughout all sections of the proposal and presentations.
• Facilitate coordination with technical staff in developing strategic proposal responses to meet proposal requirements.
• Develop Requests for Information based on client RFPs/RFQs and collaborate with subconsultant teaming partners for proposal needs.
• Customize all sections of proposals, including resumes and project descriptions.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Lead, coordinate and/or serve as a reviewer for formal reviews on selected pursuits.
• Support the development and implementation of pursuits and strategic pursuit processes.
• Lead the development of proposals and presentations, including key messages, themes, and differentiators.
• Conduct storyboarding sessions to drive content plans, develop graphics, and determine layout in line with brand standards.
• Support efforts to monitor submissions against proposal best practices and industry standards, while considering process improvement opportunities.
• Lead end‑to‑end process and proposal development for small to large scale proposals, including document layout and production.
• Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis.
• Contribute to lessons learned through internal pursuit team, marketing support team, and external client debriefs.
• Assist team in development and preparation of interview materials, including slide deck, leave‑behinds, question and answer preparation, team rehearsals, and technology.
• Build and maintain relationships with technical staff, subject matter experts, and prospective teaming partners to promote effective communication and partnerships.
• Assist with presentations, conduct technical staff interviews, archive proposals, and update company/business information.
• Maintain proposal content library using enterprise system while adhering to information lifecycle governance.
• Lead by example…