Procure-to-pay Specialist

Position: Procure-to-pay Specialist [Contract]

Job Description

:
What will you work on?

The P2P Specialist (Procure-to-pay Specialist) will support predominantly North America organizations in the running of the upfront part of the P2P process for indirect spend, managing and processing incoming quotes, working with vendors and upkeep of reporting documentation as well as working with Procurement team and Accounts Payable teams to ensure a smooth transition of quotes through the system and vendors being paid correctly and in a timely manner.
How will you create impact?
New Vendor Set-up Management:

Distribute legal documentation to vendors for signature/review.

Assist vendors with documentation.

Input signed legal documents in the Global Vendor Management System.

Review and verify new vendor numbers and business processes once approved.

Quote Processing:

Manage and process all incoming quotes.

Verify coding and input correct quotes in the FIORI system.

Advise global vendors on PO information once received.

Invoice Processing:

Manage and process all incoming invoices.

Obtain appropriate approvals prior to submission.

Verify coding and input correct invoices into the system.

Create service entry sheet (SES) prior to submission to AP team

Procurement category support:

Assist in the development and execution of category strategies.

Prepare and maintain detailed spend reports to inform strategic decisions.

Provide insights and actionable recommendations to support category teams.

Identify potential opportunities by analyzing spend patterns within day-to-day P2P activities across various business functions.

Reporting and dashboards

Develop, update, and maintain spend reports for the indirect procurement team

Organize and manage the spend cube to support category development.

Design and maintain dashboards for savings initiatives and performance tracking in collaboration with category managers.

Process improvement:

Identify and evaluate opportunities to enhance existing processes

Proactively propose ideas and recommendations for improvement

Lead the implementation of process enhancements to ensure successful adoption

Take ownership of projects, provide leadership and drive the team through to completion

Follow-up/Management:

Work with the Accounts Payable team to follow up on the status of submitted invoices/quotes.

Obtain clearance information for global vendors.

Training on the P2P Process:

Provide training to other end users of P2P process as needed/requested.

Support business partners with quarterly P2P process training to ensure understanding and collect feedback.

Collaborate with other P2P Specialists for process improvement, creation, feedback, and work distribution to meet business needs and ensure vendors are paid on time.

Troubleshooting Issues:

Support vendors with status updates on setup requests and PO information

Work with the Accounts Payable team and research in SAP to check vendor payment status.

Resolve incorrect PO documentation issues (corrections and re-submission for payment).

Provide further clarification and answer vendor queries regarding business processes.

What are your skills and experience?

SAP proficiency level

Analytical thinking, problem-solving, leadership, ownership and adaptability

High level proficiency with MS Office Suite (Word, PowerPoint, Excel, and Outlook),

Excel reporting, dashboards and Power BI

Supporting business with reporting on open POs and spend information

Excellent communication skills to support internal business partners and provide outstanding customer service

Subject matter expert in P2P process to support and guide internal business partners

This posting is for an existing vacancy. This position requires an onsite presence four days per week.

The anticipated salary range for candidates who will work in Ontario is $30 to $33 per hour. The salary offered to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc. Spin Master ltd. is a multi-provincial employer, and this salary range may not reflect positions that work only in other provinces.

This job posting is tied to an open vacancy.