Executive Assistant, Sales

Position Snapshot

Business area:
Nestlé Canada Inc.

Location:
North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8;
Hybrid

Compensation Range: $72,000-$94,000/yr

At Nestlé Canada, we are committed to transparency and fairness in our compensation and job posting practices. This position offers a competitive salary within the range specified above, in compliance with Ontario's pay transparency regulations.

While Nestlé is known for Kit Kat®, Gerber®, Nescafe®, and Häagen-Dazs®, our recipe for success comes down to one thing: our people.

We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward.

Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.

You will provide high-level executive administrative support and coordination for the Chief Customer Officer and the Senior Sales Leadership Team (SSLT). You will ensure seamless executive operations, stakeholder engagement, and effective leadership routines—anticipating needs, safeguarding confidentiality, and acting as a trusted liaison internally and externally.

Note:

this position is an existing vacancy.

• Own the CCO’s complex calendar and prioritization, protect focused time, resolve conflicts, and ensure every meeting has clear context, materials, and outcomes.
• Inbox triage and communications: draft, edit, and send correspondence in the CCO’s voice; flag critical communications; track actions to closure.
• Meeting & event orchestration: end-to-end planning for SSLT meetings, townhalls, customer reviews, and offsites; prepare agendas, pre-reads, briefs, and minutes; drive follow-ups.
• Travel management: coordinate domestic/international itineraries, logistics, and contingencies; manage expenses with accuracy and timeliness.
• Stakeholder liaison & gatekeeping: act as first point of contact for senior customers, partners, and internal leaders in and outside of the Canadian market; exercise judgment and discretion.

• Coordinate SSLT operating routines (weekly/monthly cadences), build agendas, and maintain the annual sales calendar (reviews, townhalls, trade events).
• Partner with Coordinators/EAs across Nestlé to align executive access and event logistics.
• Lead preparation of presentations and talking points for internal and external forums; manage SharePoint file organization and version control.

• Process POs, invoices, accruals, and year-end closures in line with Nestlé guidelines; monitor office and event budgets.
• Support onboarding for new team members (hardware, meetings, orientation).

• Co-lead external trade events in partnership with Sales Operations (booth management, vendor coordination, assets, run-of-show).

• 7-10+ years of Executive Assistant experience in a large, national organization; prior support of C‑suite leaders in Sales/Commercial environments is an asset.
• University degree or experience of equivalent value is required.
• High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
• Outstanding organizational skills with the ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
• Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel), SharePoint, Teams and Outlook and demonstrated experience in MS Co-pilot is an asset.
• Outstanding written and verbal communication skills with confidence and capability in representing the Chief Sales Officer externally with senior…