Proposal Coordinator

Job Description

Posted Friday, December 12, 2025 at 5:00 AM

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.
We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.

• The opportunity to work on significant, innovative, and sustainable projects
• Career development opportunities, including mentorship and training
• Collaboration with team members across Canada
• Comprehensive health and dental benefits
• RRSP matching

MCW is seeking an enthusiastic Proposal Coordinator to join our Toronto office. Reporting to the Business Development Leader and working closely with Partners, Engineers, and Project Managers, this role is ideal for a motivated self-starter with strong organizational and communication skills. You will play a key role in supporting initiatives and coordinating proposal development for projects in the Greater Toronto Area.

This is a full-time permanent position.

Downtown Toronto

• Work closely with the leadership team to develop, prepare, format, and assemble responses to RFQ/RFP documents.
• Develop strong internal relationships to help ensure timely and effective responses to requests.
• Ensure compliance with RFP/RFQ instructions, deadlines, and standards.
• Manage production, packaging, and timely delivery of submissions.
• Research and review new project opportunities, including monitoring bid sites (eg. Merx, Biddingo etc), and lead Go/No Go evaluation process.
• Assist with maintenance of corporate proposal content library.
• Maintain proposal workload tracker, CRM, and long-lead pipeline databases.
• Organize electronic filing systems for easy access to business documentation.
• Perform document management tasks (filing, copying, PDF conversion).

• Degree or diploma in marketing, communications, or related discipline.
• Minimum 2-5 years of experience in a similar role within Architecture, Engineering or Construction industry experience is an asset.
• 2-5 years of experience in marketing, communications, or proposal coordination.
• Strong background in document preparation and quality assurance.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Proficiency in Microsoft Project is considered an asset.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple projects under tight deadlines.
• Problem solver who excels working in a collaborative, team environment.
• Ability to take full ownership of proposals while working independently and proactively addressing issues.

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please.
MCW Group of Companies is an equal opportunity employer.
MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.