Sales Coordinator
Job in
Toronto, Ontario, M5A, Canada
Listing for:
AWIN Group of Dealerships
Full Time
position
Listed on 2026-03-11
Job specializations:
-
Automotive
Automotive Sales
Salary/Wage Range or Industry Benchmark: 17.6 CAD Hourly
CAD
17.60
HOUR
Job Description & How to Apply Below
How would you like to work with one of the most prestigious and well respected automotive groups? Join AWIN! We are a premier network of 23 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our
company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards.
Summary
Due to our continued growth, our Honda Downtown is looking for a Sales Coordinator to join our amazing team!
Job Purpose
The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all New/Pre-Owned vehicles for the Sales Department. This includes reception assistance as required.
Vacancy: 1.0
Pay Rate: $17.60 per hour
Responsibilities
Checks daily reports for invoices and hands out accordingly (Sales)Prepare POs in ADP and have sales manager to sign off. (Vehicle arrivals, create PO in 180 for PDI)Updates repair orders and charges updates info in 180. (Create PO in 180 for third party vendors if required)Preparation of files for the New & Pre-Owned Sales Department.Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).Preparation of Dealer Trade Vehicles (done through :180 & ADP/CDK).Co-ordination of Dealer Trade pick-ups.Preparation of Dealer Trade requisitions.Daily check on vehicle arrivals to see if any car that have arrived are sold via AIMUp to date knowledge of current/pre-owned sales programs.Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.Inventory and maintenance;
All demos must be properly tagged in ADP/CDK and 180 with accurate mileage.Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.Daily licensing (if necessary) - make sure all required licensing is done on time and all documents that are required are done.Receive all delivered files from Sales Consultants and make sure all files are collected according to Daily Activity Report, divide and photocopy all necessary paperwork for Credit funding and leave files in Business office commissioning. (For RDR’ing and splitting)Input all internal service invoices provided by Assistant Service Manager into 180.Manage all proper information and maintain Garage book(s):
New, Pre-owned and Wholesale.Pre-owned updating in ADP/CDK - Stocking Pre-Owned vehicles, as well as booking Wholesale UnitsAssist any duties required from the Business Office and Accounting Department. i.e. Filing, Funding, RDR’ing, Lease End ClaimsBack-up reception, when necessary, this includes handling the phone system.Cross-train, as necessary, new & current employees (as deemed by Management) in regards to both your role, but also particular functions, such as ADP/CDK updates, stocking units, etc.Maintenance of inventory; ensuring all vehicles from AIM are in ADP/CDK and 180 and all costs are updated.Bi-Weekly Inventory Report (New & Pre-Owned) - Submit to New Vehicle Sales Manager.Accounts for all documents; ensures that none are missing and are all processed correctly. Ie:
Loyalty incentives submissionAt the beginning of every month, an inventory internal audit must be performed.Complete new and pre-owned car schedules must be printed and analyzed.Accounts for all documents; ensures that none are missing and are all processed correctly.Co-ordinate with Lot Attendant to complete the inventory audit to ensure all vehicles are accounted for. This is physical audit that must be done each month (touch & feel).Dealer Plate inventory, maintaining the log. This should be a physical audit, making sure you touch & feel each plate.Submit the final results to Sales Manager.Complete RDR count as per Manager Instructions (done per occurrence as deals get delivered). (New and Used)Complete all Incentive Submissions after RDR’ing vehicle. Ie:
LoyaltyHandle of dealer trades (Co-ordination of dealer trades, Transferring units through BBSS, Preparation of the vehicle, Cheque request, Stocking in and out the dealer trade)Daily check on vehicle arrivals…
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