Program Administrator, Fellowships and Global Health

Overview

Date Posted: 03/13/2026;
Req : 47357;
Faculty/Division: Temerty Faculty of Medicine;
Department: Department of Obstetrics & Gynaecology;
Campus: St. George (Downtown Toronto);
Position Number: ;
Existing Vacancy: Yes

Home to over 40 departments and institutes, the University of Toronto s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of healthcare for women, trans people, and nonbinary people. Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field. With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.

As the Program Administrator, Fellowships and Global Health, you will play a central role in delivering high-quality support across the department’s Fellowship and Global Health initiatives. As the first point of contact for inquiries, you will guide applicants, learners, and program partners by coordinating program information and application processes, while ensuring procedures and deadlines are clearly communicated. You will maintain accurate program records, support scheduling and logistics for program activities, and assist with meetings and communications.

You will also assist with various aspects of travel and accommodation arrangements for Global Health trainees in the AMPATH (Academic Model Providing Access to Healthcare) program. Through strong organization, attention to detail, and responsive client service, you will help ensure the smooth, efficient delivery of Fellowships and Global Health programming and contribute meaningfully to the department’s academic mission.

• Acting as the first point of contact for general enquiries, redirecting as appropriate
• Providing program support by disseminating program information, coordinating the preparation and distribution of program material, and maintaining program information
• Providing learner services and support by giving detailed information on eligibility requirements, application procedures, and deadlines
• Applying established standards to confirm program eligibility, reviewing applications for completeness, and following up on outstanding documentation
• Providing records management support by creating and updating records, collating and organizing data for various reports, and maintaining information on digital platforms
• Providing administrative support by coordinating meeting schedules, agendas, materials, action and follow-up items; taking and distributing meeting minutes; and creating and editing documents and routine correspondence
• Coordinating schedules and logistics for program and event calendars
• Maintaining an in-depth knowledge of program advantages compared to competitor programs
• Liaising with and hosting Global Health trainees from abroad, assisting with various travel and accommodation arrangements for faculty and trainees

• Bachelor s Degree or acceptable combination of equivalent education and experience
• Minimum two (2) years’ experience providing program support in a university or equivalent environment such as a teaching hospital
• Demonstrated experience acting as the first point of contact for a program or department
• Experience coordinating the preparation and distribution of program materials
• Demonstrated experience communicating program procedures, eligibility requirements, and deadlines
• Demonstrated experience checking the completeness of applications and following up regarding outstanding documentation
• Experience maintaining course or program information on digital platforms
• Demonstrated…